HP Deskjet 460cb User Manual

							Configuring the printer 51
Installing the printer software and sharing the printer (Mac OS)
You can connect the printer directly to Macintosh computers running Mac OS X (10.2 and 10.3). You can 
also share the printer on a local network.
To install the software
1.Connect the printer to your computer with a USB cable.
2.Close any running applications.
3.Insert the Starter CD into the CD drive. The CD menu runs automatically.
If the CD menu does not start automatically, double-click the Setup icon on the Starter CD.
4.Click Install Driver and follow the onscreen instructions.
5.Open the Printer Setup Utility or Print Center, which is located in the Applications\Utilities folder.
6.Click Add.
7.Select USB from the menu.
8.Select the printer from the printer list, and then click Add. A mark appears beside the printer name, 
indicating that this printer is now the default printer.
9.Close the Print Center.
To share the printer on a local network
When you connect the printer directly, you can still share the printer with other computers using a simple 
form of networking known as locally shared networking. Use this configuration only in small groups or 
when usage is low. The computer that is connected to the printer is slowed down when many users print to 
the printer. 
Basic requirements for sharing in a Macintosh environment include the following items:
The Macintosh computers must be communicating on the network using TCP/IP, and the Macintosh 
computers must have IP addresses. (AppleTalk is not supported.)
The printer that is being shared must be connected to a built-in USB port on the host Macintosh 
computer.
Both the host Macintosh computer and the client Macintosh computers that are using the shared printer 
must have printer-sharing software installed and the printer driver or PPD for the printer that is installed. 
(You can run the Installer program to install the printer sharing software and associated Help files.)
The client Macintosh computers should have the appropriate HP printer drivers installed.
The client Macintosh computers must be PowerMac computers.
For more information about USB printer sharing, see the support information that is available on the Apple 
website (http://www.apple.com
) or the Mac Help on the computer.
Use the following steps to share the printer among Macintosh computers running Mac OS X (10.2 and 
10.3):
1.Open System Preferences, click Sharing, click Services, and then select the Printer Sharing check box.
2.To print from the other Macintosh computers (clients) on the network, preselect the printer in Sharing. 
Then, choose the neighborhood where the printer is shared and select the printer.
 
						

							 Chapter 4 - Managing and configuring the printer 52
Uninstalling the printer software
To uninstall the printer software (Windows)
If you are using Windows 2000 or later, you must have administrator privileges to uninstall the printer 
software.
1.If the printer is connected directly to the computer with a USB cable, disconnect the printer.
2.Close any running applications.
3.Click the Start button, point to Settings, and then click Control Panel.
4.Double-click Add/Remove Programs.
5.Select the printer software that you want to remove.
6.Click the button for adding or removing the software.
7.Follow the onscreen instructions to complete the removal of the printer software. 
NOTE:If the uninstallation process fails, restart the computer and repeat the previous steps to uninstall 
the software.
If the software was not successfully installed or the uninstaller could not be found, complete the following 
steps to run the scrubber utility.
8.Disconnect the printer from the computer.
9.On the computer, restart Windows.
10.Insert the Starter CD into the CD drive. If the CD menu appears, exit the CD menu.
11.Locate the scrubber utility on the Starter CD and run the utility.
 For Windows 98 and Windows Me, use the scrub9x.exe file located in the 
Utils\Scrubber\Win9x_Me folder. 
 For Windows 2000 and later, use the scrub2k.exe file located in the Utils\Scrubber\Win2k_XP 
folder. 
To uninstall the printer software (Mac OS)
1.If the printer is connected directly to the computer with a USB cable, disconnect the printer.
2.Close any running applications. 
3.Insert the Starter CD into the CD drive. The CD menu runs automatically.
If the CD menu does not start automatically, double-click the Setup icon on the Starter CD.
4.Click Install Driver.
5.When the Main Installation dialog box appears, select Uninstall from the drop-down list located in the 
upper-left part of the dialog box.
 
						

							Configuring the printer 53
802.11 wireless connection
This section describes how to set up and configure the printer for an 802.11 wireless connection. The 
recommended method for setting up this mobile printer for wireless communication with a single computer 
is using an “ad hoc” network. However, you might want to set it up on an existing “infrastructure” network 
that uses a wireless access point (WAP). For an overview of 802.11 wireless printing, see About 802.11.
NOTE:802.11 printing is available through 802.11 wireless printer cards that are included with certain 
printer models. For a description and illustration of the 802.11 wireless printer card, see Installing and 
using 802.11 and Bluetooth accessories. Also, the sending device must have built-in 802.11 capability or 
an 802.11 wireless card installed.
About the wireless profile switch
The printer includes an 802.11 wireless profile switch so you can store settings for up to three 802.11 
computers or networks. This allows you to easily move the printer from home to office or between any 
three wireless network environments.
When you install the printer driver from the Starter CD and select Wireless for the connection type, the 
802.11 wireless profile settings are stored in the current position of the wireless profile switch. Once you 
have installed the software using a wireless connection, you can configure the three wireless profile 
settings to match the wireless networks you want to use.
The wireless profile settings used by each switch position (1, 2, and 3) can be configured using the 
following tools:
Toolbox (Windows)
When the Toolbox is communicating with the printer, you can use it to configure wireless profiles.
NOTE:If you are using a Pocket PC or Palm OS device, you can use the Toolbox software for PDAs. See 
Toolbox software for PDAs (Pocket PC and Palm OS).
Wireless Profile Configuration Utility (Windows)
You can use this tool to set up multiple printers at one time using a USB Flash drive. See To configure 
multiple printers for 802.11 (Windows).
HP Deskjet 460 Network Setup Tool (Mac OS).
This tool automatically launches during installation, or you can use it later to configure 802.11 wireless 
profiles. See HP Deskjet 460 Network Setup Tool (Mac OS).
For instructions on configuring 802.11 wireless profiles after software installation, see Configuring and 
using 802.11 wireless profiles.
 
						

							 Chapter 4 - Managing and configuring the printer 54
About 802.11 wireless network settings
In order to connect to an 802.11 wireless network, you need to know the network settings. If you do not 
know the settings for a network, you will need to get this information from a network administrator.
You can configure the following 802.11 options for each profile:
Wireless Network Name (SSID)
By default, the printer looks for an ad hoc network called “hpsetup”. This is the wireless network name, or 
SSID. Your network may have a different SSID.
Communication mode
There are two communication mode options for an 802.11 connection:
Ad hoc (recommended)
On an ad hoc network, the printer is set to ad hoc communication mode and communicates directly 
with other wireless devices without the use of a wireless access point (WAP).
Infrastructure
On an infrastructure network, the printer is set to infrastructure communication mode and 
communicates with other devices on the network, whether the devices are wired or wireless, through a 
WAP. WAPs commonly act as routers or gateways on small networks.
Wireless security settings
Network authentication: The printer’s factory default setting is Open network. The network does not 
require security for authorization or encryption.
Data encryption: Wired Equivalent Privacy (WEP) provides security by encrypting data sent over radio 
waves from one wireless device to another wireless device. Devices on a WEP-enabled network use 
WEP keys to encode data. If your network uses WEP, you must know the WEP key(s) it uses.
If you set Data encryption to disabled, the printer will attempt to detect and automatically associate to 
open wireless network named “hpsetup”.
All devices on the ad hoc network must:
 Be 802.11-compatible
 Have ad hoc as the communication mode
 Have the same network name SSID
 Be on the same subnet
 Be on the same channel
 Have the same 802.11 security settings
 
						

							Configuring the printer 55
Setting up for 802.11 using factory defaults
The factory default wireless network settings are:
Communication mode: ad hoc
Network name (SSID): hpsetup
Security (encryption): disabled
NOTE:On the Mac OS, an ad hoc network is referred to as a computer to computer network.
To set up using ad hoc mode and factory defaults with a USB cable (Windows and 
Mac OS)
You can set up your printer on a wireless ad hoc network (Windows) or computer to computer network 
(Mac OS) using the default settings if you have a USB cable nearby for a temporary connection. Follow 
these steps to connect to the printer using its factory default ad hoc network settings:
1.Close any running applications.
2.Insert the Starter CD into the CD drive. The CD menu runs automatically.
If the CD menu does not start automatically, double-click the Setup icon on the Starter CD.
3.On the CD menu, click Install Printer Driver (Windows) or Install Driver (Mac OS).
4.Follow the onscreen instructions to complete the software installation, temporarily connecting a USB 
cable when prompted. Mac OS only: Complete the installation using the HP Deskjet 460 Network 
Setup Tool, which launches automatically during setup.
NOTE:When new 802.11 settings are sent to the printer to configure one of the wireless profiles, the 
printer will turn off and then back on again (power cycle) to enable the settings.
To configure additional 802.11 wireless profiles after you have set up the printer, see Configuring and 
using 802.11 wireless profiles.
To set up using ad hoc mode and factory defaults with no USB cable (Windows)
You can set up your printer on a wireless ad hoc network using the default settings even if you have no 
USB cable. Follow these steps to connect to the printer using its factory default ad hoc network settings:
1.Open the configuration utility for your computer’s wireless network card, then do the following:
a.Create a new wireless profile with the following values:
 Communication mode: ad hoc
 Network name (SSID): hpsetup
 Security (encryption): disabled
b.Activate the profile.
2.Wait two minutes for the printer to obtain an IP address, then print a wireless configuration page by 
holding down (Cancel button) for more than two seconds.
3.On the configuration page, verify the following for the printer’s network settings:
 Communication mode: ad hoc
 Network name (SSID): hpsetup
 The IP address is not 0.0.0.0
 
						

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If one of the previous conditions is not true, then repeat the preceding steps.
4.Close any running applications.
5.Insert the Starter CD into the CD drive. The CD menu runs automatically.
If the CD menu does not start automatically, double-click the Setup icon on the Starter CD.
6.On the CD menu, click Install Printer Driver.
7.On the Connection Type screen, select Wireless, and then click Next.
8.Follow the onscreen instructions to complete the software installation.
NOTE:When new 802.11 settings are sent to the printer to configure one of the wireless profiles, the 
printer will turn off and then back on again (power cycle) to enable the settings.
To configure additional 802.11 wireless profiles after you have set up the printer, see Configuring and 
using 802.11 wireless profiles.
To set up a computer to computer (ad hoc) connection using factory defaults with no USB 
cable (Mac OS)
You can set up your printer on a wireless computer to computer (ad hoc) network using the default settings 
even if you have no USB cable. Follow these steps to connect to the printer using the factory default 
settings:
1.Print a wireless configuration page by holding down  (Cancel button) for more than 2 seconds.
2.Open the AirPort Setup Assistant, and then follow the onscreen instructions for joining an existing 
wireless network. Use hpsetup as the existing network to join. 
3.Insert the Starter CD into the CD drive. The CD menu runs automatically.
If the CD menu does not start automatically, double-click the Setup icon on the Starter CD.
4.On the CD menu, click Install Driver.
5.On the Connection Type screen, select Wireless Network, and then click Done.
6.On the Welcome screen, click Continue.
7.Select Wireless from the printer list drop-down menu.
8.Select the printer in the printer name list, and then click Continue.
If the printer does not appear in the list, wait for a minute and then click Rescan.
9.Enter hpsetup as the network name, and then click Apply.
10.Select None for wireless security, and then click OK.
11.Click Send Settings to send the settings to the printer.
NOTE:When new 802.11 settings are sent to the printer to configure one of the wireless profiles, the 
printer will turn off and then back on again (power cycle) to enable the settings.
To configure additional 802.11 wireless profiles after you have set up the printer, see Configuring and 
using 802.11 wireless profiles.
NOTE:The HP Deskjet 460 does not support the Mac OS classic environment.
 
						

							Configuring the printer 57
Setting up for 802.11 on existing (non-default) networks
If you want to connect to an existing network with settings other than the factory defaults (for example an 
infrastructure network), and are already connected wirelessly using the factory defaults, you can simply 
enter the network settings for one of the three positions of the wireless profile switch using the Toolbox 
(Windows) or HP Deskjet 460 Network Setup Tool (Mac OS). See Configuring and using 802.11 wireless 
profiles.
NOTE:To use the printer with any wireless connection, you must run Setup at least once from the Starter 
CD and create a wireless connection. After performing one wireless setup, you can connect the printer to 
additional wireless networks by configuring new wireless profiles in the wireless profile switch.
To set up on an existing network with a USB cable (Windows or Mac OS)
You can set up your printer on any wireless network if you have a USB cable nearby to use for a 
temporary connection. Follow these steps to create a wireless connection to the printer:
1.Get all of the necessary settings for the wireless network. See About 802.11 wireless network settings.
2.Close any running applications.
3.Insert the Starter CD into the CD drive. The CD menu runs automatically.
If the CD menu does not start automatically, double-click the Setup icon on the Starter CD.
4.On the CD menu, click Install Printer Driver (Windows) or Install Driver (Mac OS).
5.Follow the onscreen instructions to complete the software installation.
a.Enter the wireless network settings in the dialogs.
b.Temporarily connect a USB cable when prompted. 
c.Mac OS only: Complete the installation using the HP Deskjet 460 Network Setup Tool, which 
launches automatically during setup.
NOTE:When new 802.11 settings are sent to the printer to configure one of the wireless profiles, the 
printer will turn off and then back on again (power cycle) to enable the settings.
To configure additional 802.11 wireless profiles after you have set up the printer, see Configuring and 
using 802.11 wireless profiles.
To set up on an existing network with no USB cable
This section describes connecting to an existing network with settings other than the factory defaults, or 
setting up a new ad hoc (Windows) or computer to computer (Mac OS) network that does not use the 
factory defaults, when all of the following conditions are true:
You have a computer with 802.11.
You do not have a USB cable.
You have never set up the printer to connect wirelessly.
If all of the above are true, then you will need to do the following:
1.Set up the printer with a wireless connection using the factory defaults. See Setting up for 802.11 
using factory defaults.
2.Configure one of the three positions of the wireless profile switch with the desired network settings 
using the Toolbox (Windows) or HP Deskjet 460 Network Setup Tool (Mac OS). See Configuring and 
using 802.11 wireless profiles.
 
						

							 Chapter 4 - Managing and configuring the printer 58
Configuring and using 802.11 wireless profiles
The printer includes an 802.11 wireless profile switch so you can store settings for up to three 802.11 
computers or networks. This allows you to easily move the printer from home to office or between any 
three wireless network environments.
You can modify these wireless profiles using the Toolbox (Windows) or the HP Deskjet 460 Network Setup 
Tool (Mac OS). See Toolbox (Windows) and HP Deskjet 460 Network Setup Tool (Mac OS).
NOTE:If you are using a Pocket PC or Palm OS device, you can use the Toolbox software for PDAs. See 
Toolbox software for PDAs (Pocket PC and Palm OS).
After configuring a wireless profile, you can print a wireless configuration page to get a list of the profile 
settings and to ensure they have been properly set. See To print a wireless configuration page.
After you have configured more than one of the wireless profiles, you can use the wireless profile switch on 
the printer to switch between the different profiles. See To use the wireless profile switch.
The Wireless Profile Configuration Utility (Windows) allows you to configure several printers with the same 
settings. See To configure multiple printers for 802.11 (Windows).
To configure 802.11 wireless profiles (Windows)
This section assumes that the Toolbox is communicating with the printer.
NOTE:To use the printer with any wireless connection, you must run Setup at least once from the Starter 
CD and create a wireless connection. After performing one setup to create a wireless connection, you can 
connect the printer to additional networks by configuring new wireless profiles and changing the wireless 
profile switch position.
NOTE:If you can see the ink levels in the Toolbox, the Toolbox is communicating with the printer.
NOTE:When new 802.11 settings are sent to the printer to configure one of the wireless profiles, the 
printer will turn off and then back on again (power cycle) to enable the settings.
1.Open the Toolbox. See Toolbox (Windows).
2.Click the Printer Services tab.
3.Click Wireless Profiles.
 
						

							Configuring the printer 59
4.Click the Edit Profile button (current, 1, 2, or 3) for the profile you want to edit.
The “current” profile is the current position (1, 2, or 3) of the wireless profile switch on the printer.
5.Enter the wireless profile information for the network that you want to connect to, and then click Save 
Profile.
To configure 802.11 wireless profiles (Mac OS)
NOTE:When new 802.11 settings are sent to the printer to configure one of the wireless profiles, the 
printer will turn off and then back on again (power cycle) to enable the settings. 
1.Select the profile to configure using the wireless profile switch on the printer. See To use the wireless 
profile switch.
2.Double-click the Macintosh HD icon on the desktop.
3.Select Library, and then select Printers.
4.Select hp, select Utilities, and then select HP Deskjet 460 Network Setup Tool.
5.On the Welcome screen, click Continue.
6.Select Wireless from the printer list drop-down menu or USB if the printer is currently connected via a 
USB cable.
7.Select the printer in the printer name list, and then click Continue.
If the printer does not appear in the list, wait for a minute and then click Rescan.
8.Enter the wireless profile information, and then click Apply.
9.Click Send Settings to send the settings to the printer.
To use the wireless profile switch
Each profile you configure in the software (1, 2, and 3) corresponds to a wireless profile switch position 
(1, 2, and 3) on the printer. The “current” profile is the current position (1, 2, or 3) of the wireless profile 
switch.
NOTE:You can print a wireless configuration page to get a list of the profile settings and to ensure they 
have been properly set. See To print a wireless configuration page.
To print on a specific set profile
1.Change the number on the wireless profile switch to that specific profile.
2.Change the wireless network on your computer to be in that specific profile.
3.Send a print job using the installed printer driver.
After you have configured more than one of the wireless profiles, you can use the wireless profile switch on 
the printer to switch between the different profiles.
 
						

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For example, if you configured profile 1 for printing in an infrastructure environment (for example, the 
office) and configured profile 2 for printing in an ad hoc environment (for example, away from the office 
or on the road), you only have to move the switch between 1 and 2 to switch between those profiles.
Make sure the switch is in the appropriate position (1, 2, or 3) to match the profile you are using before 
sending a print job. For example, if you are on the road and had previously configured switch position 2 
for ad hoc wireless printing on the road, move the switch to position 2 before sending a print job.
NOTE:After switching from one wireless profile to another, the first print job takes 10 seconds or so 
before it starts to print.
To reset 802.11 wireless profiles to factory defaults
To reset the active profile (the current position of the wireless profile switch)
Hold down  (Power button) and press  (Cancel button) 8 times.
To reset all three 802.11 wireless profiles
Hold down  (Power button), press  (Cancel button) twice, and then press  (Resume button) 
8 times.
To configure multiple printers for 802.11 (Windows)
You can use the Wireless Profile Configuration Utility to conveniently set up multiple printers for wireless 
connection. This utility exports the printer’s wireless profile settings to a USB Flash drive. You can then 
configure other printers with these settings by inserting the flash drive into another printer’s USB host port.
NOTE:The Wireless Profile Configuration Utility is supported on the following operating systems: 
Windows 2000, and Windows XP.
To use the Wireless Profile Configuration Utility
1.Insert the 802.11 wireless printer card into the every printers’ CF card slot.
2.Connect the USB Flash drive to one printer’s USB host port. For the location of this port, see Back and 
side view.
When the USB Flash drive is inserted, the 802.11 wireless printer card lights will turn off. The lights will 
turn on again after the 802.11 settings have been configured on the USB Flash drive.
3.Close any running applications. 
4.Insert the Starter CD into the CD drive. The CD menu runs automatically.
If the CD menu does not start automatically, double-click the Setup icon on the Starter CD.
5.On the CD menu, click Enterprise Solutions, and then click Wireless Profile Configuration Utility.
6.Follow the onscreen instructions to export the printer’s wireless profile settings to a USB Flash drive and 
then configure the other printers by moving the USB Flash drive to the USB host port of each printer.