HP Color LaserJet CM2320n User Manual

NOTE:Speed dials and group-dial entries are more easily programmed from HP ToolboxFX or the
embedded Web server. For more information, see the HP ToolboxFX online Help or 
Embedded Web
server on page 180 .
Use phone-book data from other programs
NOTE: Before a phone book from another program can be imported, you must use the export feature
in that other program.
HP ToolboxFX can import contact information from other software program phone books. The following
table shows which programs are supported for...

Special dialing symbols and options
You can insert pauses into a fax number that you are dialing or programming to a one-touch key, speed-
dial entry, or group-dial entry. Pauses are often needed when dialing internationally or connecting to an
outside line.
●Insert a dialing pause
: Press # (Pause)  repeatedly until a comma ( ,) appears on the control-panel
display, indicating that the pause will occur at that point in the dialing sequence. This is a 2-second
pause (3 seconds in France).
● Insert a...

Delete speed dials1.On the control panel, press  Fax Menu.
2. Use the arrow buttons to select  Phone Book, and then press  OK.
3. Use the arrow buttons to select  Delete entry, and then press  OK.
4. Use the alphanumeric buttons or the arrow buttons to enter the number of the speed-dial entry you
want to delete, and then press  OK.
Manage group-dial entries
Create and edit group-dial entries
1.Assign a speed-dial entry to each fax number that you want in the group. (For instructions, see
Create and edit...

3.To delete a single entry:
a.Use the arrow buttons to select  Delete entry, and then press  OK.
b. Use the arrow buttons to select the individual or group that you want to delete from the list on
the screen.
c. Press  OK to confirm the deletion.
4. To delete all entries:
a.Use the arrow buttons to select  Delete All Entries, and then press OK.
b. Press  OK to confirm the deletion.
NOTE: Deleting a speed-dial entry also deletes that en try from any group-dial entries that included
that speed-dial...

Change fax settings
Set the sound-volume settings
Control the volume of the fax sounds from the control panel. You can make changes to the following
sounds:
●The fax sounds that are associated with incoming and outgoing faxes
● The ring for incoming faxes
The factory-set default for the fax-sounds volume is  Soft.
Set the phone-line volume
Complete the following steps to change the fax-sounds volume.
1. On the control panel press  Setup.
2. Use the arrow buttons to select  System setup, and then press...

activated, you can dial a fax number without the dial prefix by using manual dial. For instructions, see
Manual dial faxing on page 138.
1. On the control panel, press  Setup.
2. Use the arrow buttons to select  Fax setup, and then press  OK.
3. Use the arrow buttons to select  Basic setup, and then press  OK.
4. Use the arrow buttons to select  Dial Prefix, and then press  OK.
5. Use the arrow buttons to select  On or  Off, and then press  OK.
6. If you selected  On, use the alphanumeric buttons to...

Set the redial-on-no-answer optionIf this option is turned on, the product redials automatically if the receiving machine does not answer.
The factory-set default for the redial-on-no-answer option is  Off.
1. On the control panel, press  Setup.
2. Use the arrow buttons to select  Fax setup, and then press  OK.
3. Use the arrow buttons to select  Advanced setup, and then press OK.
4. Use the arrow buttons to select  Redial if no answer, and then press OK.
5. Use the arrow buttons to select  On or  Off,...

Use this procedure to change the default resolution for all fax jobs to one of the following settings:
●Standard
: This setting provides the lowest quality and the fastest transmission time.
● Fine
: This setting provides a higher resolution quality than  Standard that is usually appropriate for
text documents.
● Superfine
: This setting is best used for documents that mix text and images. The transmission
time is slower than  Fine but faster than  Photo.
● Photo
: This setting produces the best images,...

Set tone-dialing or pulse-dialing
Use this procedure to set the product to tone-dialing or pulse-dialing mode. The factory-set default is
Tone. Do not change this setting unless you know that the telephone line cannot use tone dialing.
1. On the control panel, press  Setup.
2. Use the arrow buttons to select  Fax setup, and then press  OK.
3. Use the arrow buttons to select  Advanced setup, and then press OK.
4. Use the arrow buttons to select  Dialing Mode, and then press  OK.
5. Use the arrow buttons...

NOTE:After this report is printed, all billing data is deleted.
1.On the control panel, press  Fax Menu.
2. Use the arrow buttons to select  Reports, and then press  OK.
3. Use the arrow buttons to select  Billing report, and then press  OK. The product exits the menu
settings and prints the report.
Receive fax settings
Set or change number of rings-to-answer
When the answer mode is set to  Automatic, the product rings-to-answer setting determines the number
of times the telephone rings before the...