HP Color LaserJet CM2320fxi User Manual

							
3.Adjust the media guides until they are snug against the media.
Flatbed scanner
NOTE: The maximum media size for flatbed scanning is A4. For media larger than A4, use the ADF.
1.Make sure that the automatic document feeder (ADF) contains no media.
2. Lift the flatbed scanner cover.
3. Place the original document face-down on the flatbed scanner with the upper-left corner of the
document at the corner indicated by the icon on the scanner.
4.Gently close the lid.
ENWW Load originals for scanning 99
 
						

							
Use scan
Scan methods
Scan jobs can be performed in the following ways.
●Scan from the computer by using HP LaserJet Scan (Windows)
● Scanning by using HP Director (Macintosh). See 
Scan on page 42
.
● Scan from the product
● Scan from TWAIN-compliant or Windows Imaging Application (WIA)-compliant software
NOTE:
To learn about and use text-recognition software, install the Readiris program from the
software CD-ROM. Text-recognition software is also known as optical character recognition (OCR)
software.
Scan from the PC
1. In the HP program group, select  Scan to start HP LaserJet Scan.
NOTE: Pressing  Start Scan  on the product control panel also starts HP LaserJet Scan.
2.Choose the action that you want to accomplish.
●Select a destination to begin scanning immediately.
● Select 
Scan after prompting me for settings  to specify additional settings before you begin
scanning.
● Select 
Set up the device  to program scan destinations for scanning directly from the device.
This functionality is available under the  Scan menu on the device.
3. Click  OK.
NOTE: OK should indicate the action that you want to accomplish.
Scan from the product
Scan directly from the product by using the control-panel scan buttons. Press  Start Scan or Scan
Menu  to scan to a folder (Windows only) or to scan to e-mail.
Use the Scan feature
●Scanning from the product control panel is only supported with a full software installation.
HP ToolboxFX must be running to scan by using the 
Scan Menu button or the  Start Scan button.
● For the best scan quality, place your originals onto the flatbed scanner, rather than loading them
into the automatic document feeder (ADF) input tray.
● The computer that is connected to the product must be turned on.
100 Chapter 11   Scan ENWW
 
						

							
Set up the product Scan To destinations
Destinations must be set up prior to choosing a destination from the Select Computer menu under the
Scan menu on the control panel. Use HP LaserJet Scan to program the folder, e-mail, and program
destinations for scanning.
Set up destinations on the product 1.Click  Start, click  Programs  (or All Programs  in Windows XP), click  HP, click the product, click
Scan , and then click  Settings.
2. Select  Change the destinations that show up on the all-in-one control panel .
3. The product is pre-configured with the following three destinations in the dialog box.
●Scan a document and attach it to an e-mail
● Scan a photo and attach it to an e-mail
● Scan a photo and save it as a file
4. Highlight a destination and click the arrow to move to the destinations currently on the dialog box.
Repeat for all three destinations.
5. Click  Update .
Add destinations 1.Click  Start, click  Programs  (or All Programs  in Windows XP), click  HP, click the product, click
Scan , and then click  Settings.
2. Select  Create a new destination with settings that I specify .
3. Do one of the following:
●For folders, select 
Save it to my computer , and then click Next.
● For e-mail, select 
Attach to a new e-mail , and then click Next.
● For programs, select 
Open it in another software application , and then click Next.
4. Enter the file destination name or check to set up the destination on the product. Name the default
destination, and then click  Next.
5. Select the quality and click  Next.
6. Verify the selections, and then click  Save.
Delete destinations 1.From the  Set up the  list for the All-in-One , select one of the Available Destinations
on this PC  and click Delete. The Delete Destination  dialog box displays.
2.
From the  Delete Destination  dialog box, highlight the destination to delete and click  Next. The
Confirmation  dialog box displays.
3. Click  Delete  to perform the deletion, or click  Cancel to choose another destination.
ENWW Use scan 101
 
						

							
Scan to a file or software program
NOTE:To use this feature in Windows, a destination must be programmed in the scan setup before
scanning to a destination. See 
Set up the product Scan To destinations on page 101 .
1. Load the originals that are to be scanned face-up in the automatic document feeder (ADF) input
tray, with the top of the document forward, and adjust the media guides.
-or-
Lift the flatbed scanner lid and load the original that is to be scanned face-down on the flatbed
scanner with the top, left corner of the document located in the lower-right corner of the glass.
Gently close the lid.
2. On the product control panel, press  Scan Menu.
3. Use the arrow buttons to select  Select Computer, and then press  OK.
4. Use the arrow buttons to select a file destination.
5. Press  Start Scan  or OK  to scan the document to a file.
Scan to e-mail
Configure scan-to-e-mail
Before the scan-to-e-mail features can be used, you must specify the SMTP gateway, SMTP port, and
other basic information.
1.If the product control panel has an  Email Menu button, press  Email Menu.
-or-
If the product control panel does not have an  Email Menu button, press  Scan Menu
2. Use the arrow buttons to select  E-mail Setup, and then press  OK.
3. After reading the information screen, press  OK.
4. Use the alphanumeric keypad to type the SMTP gateway, and then press  OK.
NOTE: The SMTP gateway is a server that is used to send e-mail; for example,
“mail.yourISP.com”. Contact your system administrator for this information.
5. Use the alphanumeric keypad to type the SMTP port (a number between 0 and 65535), and then
press  OK. The product then tests the SMTP settings to make sure they are valid.
NOTE: If the test fails, it might be because the SMTP gateway or port is incorrect, or there are
network issues affecting connectivity. It is also possible that the device cannot resolve a gateway
host name because the device does not have a DNS entry configured for DHCP. In this case, you
will need to use the IP address for the SMTP gateway or manually program the DNS servers IP
address in the initial setup or in the embedded Web servers IPv4 Network Configuration page. If
the DNS server isnt present during the configuration, the setup process prompts you to enter the
DNS server. The DNS server information can obtained from your ISP or from your system
administrator.
6. Type a default subject to use for each e-mail, and then press  OK. The subject cannot be longer
than 40 characters.
102 Chapter 11   Scan ENWW
 
						

							
7.Select  Yes or No to indicate whether you would like to change the subject line for each e-mail.
8. Select  Yes or No to indicate whether you would like to add a Reply To address for each e-mail
sent.
9. Press  OK to complete the e-mail configuration process.
Send a scanned document to an e-mail recipient 1.Place the document to be scanned on the flatbed glass or in the document feeder.
NOTE: Legal paper must be placed in the document feeder.
2.If the product control panel has a  Start Email button, press  Start Email.
-or-
If the product control panel does not have a  Start Email button, press  Scan Menu, and the use the
arrow buttons to select  Send an E-mail. Then press OK.
3. Specify the e-mail recipient and other information:
Send to a new e-mail recipient:
a.Use the arrow buttons to select  Enter a New E-mail Address, and then press OK.
b. Use the alphanumeric keypad to type the recipients e-mail address, and then press  OK.
NOTE: When typing a recipient or other information, use the left arrow button to delete
incorrect keystrokes, and use the up or right arrow buttons to add a space.
c. Select  Yes or No to indicate whether you would like to save this e-mail address to the contact
list, and then press  OK.
d. If your settings require you to set the subject of  the e-mail and/or a reply-to address, provide
that information and then press  OK.
Send to an existing e-mail contact:
a. Use the arrow buttons to select  Use E-mail Contacts, and then press OK.
b. Use the arrow buttons to select a recipient, and then press  OK.
c. If your settings require you to set the subject of  the e-mail and/or a reply-to address, provide
that information and then press  OK.
Send to a recipient in your e-mail history:
a. Use the arrow buttons to select  Use E-mail History, and then press OK.
b. Use the arrow buttons to select a recipient, and then press  OK.
c. If your settings require you to set the subject of  the e-mail and/or a reply-to address, provide
that information and then press  OK.
After specifying the recipient and other e-mail header information, the document is scanned and sent.
ENWW Use scan 103
 
						

							
Edit scan quality and size settings
Edit the default scan resolution:1.If the product control panel has an  Email Menu button, press  Email Menu.
-or-
If the product control panel does not have an  Email Menu button, press  Scan Menu.
2. Use the arrow buttons to select  Current Settings, and then press OK.
3. Use the arrow buttons to select  Scan Resolution, and then press OK.
4. Select an option:  75, 150 , or  300, and then press  OK.
Edit the default scan paper size: 1.If the product control panel has an  Email Menu button, press  Email Menu.
-or-
If the product control panel does not have an  Email Menu button, press  Scan Menu.
2. Use the arrow buttons to select  Current Settings, and then press OK.
3. Use the arrow buttons to select  Scan Paper Size, and then press OK.
4. Select an option:  Letter, Legal , or A4, and then press  OK.
Scan to a memory card
This feature allows you to scan a document and save it to an inserted memory card.
Scan Details You can scan from both the ADF and flatbed. The device will look for the presence of paper in the ADF.
If there is paper, then the ADF is used. Otherwise the flatbed is scanned. Only single-page scanning is
supported from the flatbed.
The following scan settings used are for a default 300dpi scan:
●Resolution: 300dpi
● Width: 2550
● Height: 3500
● Quality: ImagePipeNormalQuality
● Compression: JPEG compression
Image File Details The scanned file is saved as a .jpg image. A separate file is created for each page scanned.
Scanned images are saved to a directory named HP at the root level of the memory
card.
The first scanned file is named HP0001.jpg. Each subsequent file name is incremented by one.
104 Chapter 11   Scan ENWW
 
						

							
The date and time linked to the newly created file will match the date and time on the device when the
scan occurred. Therefore, the date and time must be set correctly in order for the date and time of the
file to be correct.
If the scan fails for any reason (adf jam, cancel, etc…) the partial file is removed from the memory card.
However, if the memory card is removed while writing, a partial file may still exist on the card.
Error Conditions
Scanner Failures If the paper jams in the ADF, or the paper is mispicked in the ADF, or the ADF door is opened while
scanning, then the scan to card is stopped. The partial file is removed from the memory card. All scanned
pages that were previously scanned remain on the memory card.
Cancel scan If the user presses cancel while scanning to card, then the scan is stopped, and the partial file removed.
All scanned pages that were previously scanned remain on the memory card.
Memory card failures If the memory card is read-only, then the device is unable to scan to it. An error message is displayed
when trying to scan to the card. Un-l ock the card in order to scan to it.
If the memory card is removed while scanning to it, then the scan is stopped. A partial file may still exist
on the memory card.
If the memory card is corrupt, then the scan is stopped, and an appropriate error message is displayed.
Insert a valid memory card to continue scanning.
If the memory card is full, then the scan is stopped and an appropriate error message is displayed.
Delete files on the memory card or use a different card with sufficient available space to continue
scanning.
If the photo slots have been disabled an appropriate error message is displayed. Enable the photo slots
to continue scanning.
If there is no card inserted when trying to scan then an appropriate error message is displayed. Insert
a memory card to continue scanning.
Scan from the HP Scanning software
Use the HP Scanning software to initiate picture, document, and film scans. If you choose to preview
the scanned images or document pages in the HP Scanning window, you can adjust the image to
achieve the size and effect that you want.
The basic steps for scanning are:
1. Place the original in the device. Look for the icons on the device to guide you in proper placement
of the original.
NOTE: If you place the original in the Automatic Document Feeder (ADF), you must put the media
into the feeder before you start a scan. Otherwise, scanning will occur from the scanner glass.
2. Select  HP Color LaserJet CM2320 MFP Series  in the HP Solution Center.
ENWW Use scan 105
 
						

							
3.Click the Scan button for the type of original that you are scanning. The  Scanning From... dialog
box is displayed.
4. Select a scan shortcut that defines the settings for the type of original that you are scanning and
the scan destination that you want.
5. Click  Scan. If the HP Scanning window is displayed, adjust the images as you want, and then click
Finish .
Cancel scan
To cancel a scan job, use one of the following procedures.
●On the product control panel, press 
Cancel.
● Click the 
Cancel button in the onscreen dialog box.
If you cancel a scan job, remove the original from the flatbed scanner or from the automatic document
feeder (ADF) input tray.
106 Chapter 11   Scan ENWW
 
						

							
Scan settings
Scan file format
The file format of a scanned document or photo depends on the scan type as well as the object being
scanned.
●Scanning a document or a photo to a computer results in the file being saved as a .TIF file.
● Scanning a document to e-mail results in the file being saved as a .PDF file.
● Scanning a photo to e-mail results in the file being saved as a .JPEG file.
NOTE:
Different file types can be selected when using the scan software program.
Scanner resolution and color
If you are printing a scanned image, and the quality is not what you expected, you might have selected
a resolution or color setting in the scanner software that does not match your needs. Resolution and
color affect the following features of scanned images:
●Image clarity
● Texture of gradations (smooth or rough)
● Scan time
● File size
Scanning resolution is measured in pixels per inch (ppi).
NOTE: Scanning ppi levels are not interchangeable with printing dpi (dots per inch) levels.
Color, grayscale, and black and white define the number of colors possible. You can adjust the scanner
hardware resolution to up to 1200 ppi. The software can perform an enhanced resolution up to
19,200 ppi. You can set color and grayscale at 1 bit (black and white), or at 8 bit (256 levels of gray or
color) to 24 bit (true color).
The resolution and color guidelines table lists simple tips that you can follow to meet your scanning
needs.
NOTE:Setting the resolution and color to a high value can create large files that take up disk space
and slow the scanning process. Before setting the resolution and color, determine how you are going
to use the scanned image.
NOTE: The best resolution for color and grayscale images is achieved by scanning from the flatbed
scanner rather than from the automatic document feeder (ADF).
ENWW Scan settings 107
 
						

							
Resolution and color guidelines
The following table describes the recommended resolution and color settings for different types of scan
jobs.
Intended useRecommended resolutionRecommended color settings
Fax150 ppi●Black and White
E-mail150 ppi●Black and White, if the image does
not require smooth gradation
● Grayscale, if the image requires
smooth gradation
● Color, if the image is in color
Edit text300 ppi●Black and White
Print (graphics or text)600 ppi for complex graphics, or if you
want to significantly enlarge the
document
300 ppi for normal graphics and text
150 ppi for photos●Black and White for text and line art
● Grayscale for shaded or colored
graphics and photos
● Color, if the image is in color
Display on screen 75 ppi
●Black and White for text
● Grayscale for graphics and photos
● Color, if the image is in color
Color
You can set the color values to the following settings when scanning.
SettingRecommended use
ColorUse this setting for high-quality color photos or documents in
which the color is important.
Black and WhiteUse this setting for text documents.
Grayscale Use this setting when file size is an issue or when you want a
document or photograph to be scanned quickly.
Scan quality
Dirt, fingerprints, smudges, hair and other marks on the scanner glass slows scanner performance and
affects the accuracy of special features such as fit-to-page and copy. To improve the quality of your
copies and scans, clean the scanner glass. See 
Clean the scanner glass on page 195.
108 Chapter 11   Scan ENWW