HP Color LaserJet 2605dtn User Manual
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4.Slide the media-width guides slightly wider than the print media. NOTE Load 10 envelopes or less into Tray 2 with the flaps on the right side, the side to be printed facing up, and with the short edge leading into the printer. If the envelope has a flap on a short edge, this edge must enter the printer first. ENW W Loading trays 49
5.Load the media. NOTE If this is special paper such as labels, transparencies, HP LaserJet glossy paper, HP LaserJet Photo paper, and letterhead or printed forms, load it with the side to be printed on facing up and the top edge toward the front of the tray. For additional information about printing on special print media, see Printing on both sides . 50 Chapter 5 Printing tasks ENWW
6.Make sure that the stack of paper is flat in the tray at all four corners, and keep it below the height tabs on the media-length guide in the rear of the tray. 7.Slide the tray into the printer. The back of the tray will protrude from the back of the printer. NOTE If you are printing on both sides, see Printing on both sides for loading instructions. ENW W Loading trays 51
Printing on special media Use the guidelines in following table when printing on special media. When printing on a special type of media, printing speeds might be automatically reduced to improve the output quality for that specific media. See Print-media specifications for media that is recommended for this printer. For instruction on loading the trays, see Loading Tray 1 or Loading Tray 2. Table 5-1 Special media printing guidelines Paper typeMaximum amount that can be loaded into Tray 2 or optional Tray 3Driver settings, paper quality, type isTray 1 paper orientationTray 2 or optional Tray 3 paper orientation NormalUp to 250 sheetsPlain or unspecifiedSide to be printed face downSide to be printed face up EnvelopesUp to 10 envelopesEnvelopeShort edge leading, flap on right side facing downShort edge leading, flap on right side facing up Heavy envelopesUp to 10 envelopesHeavy envelopeShort edge leading, flap on right side facing downShort edge leading, flap on right side facing up LabelsUp to 25 mm (0.99 inch) stack heightLabelsSide to be printed face downSide to be printed face up TransparenciesUp to 50 sheetsTransparenciesSide to be printed face downSide to be printed face up GlossyUp to 25 mm (0.99 inch) stack heightLight glossy, glossy, or heavy glossySide to be printed face downSide to be printed face up LetterheadUp to 250 sheetsLetterheadSide to be printed face down, printed edge at front of traySide to be printed face up, printed edge at front of tray Cardstock Up to 25 mm (0.99 inch) stack height Cardstock or heavy Side to be printed face down Side to be printed face up 52 Chapter 5 Printing tasks ENWW
Controlling print jobs This section provides basic printing instructions. When making changes to printing settings, follow the hierarchy of how changes are prioritized. (Note that the names of commands and dialog boxes might vary depending on your software program.) ●Page Setup dialog box . This dialog box opens when you click Page Setup or a similar command on the File menu in your software program. This dialog box is part of the program in which you are working. Settings that are changed here override settings that are changed anywhere else . ● Print dialog box . This dialog box opens when you click Print, Print Setup , or a similar command on the File menu in your software program. It is also part of the program, but it has a lower priority than the Page Setup dialog box. Settings that are changed in the Print dialog box do not override settings that are changed in the Page Setup dialog box. Settings that are changed here do override settings that are changed in the printer driver. ● Printer driver . The printer driver opens when you click Properties in the Print dialog box. Settings that are changed here do not override settings that are changed anywhere else. Settings for selecting print media Three settings affect how the printer driver tries to pull media when you send a print job. These settings, Source, Type , and Size, appear in your program Page Setup dialog box, the Print dialog box, or the printer driver. The printer automatically selects a tray if you do not change these settings. If you do want to change these settings, you can print by Source, by Type , by Size , or by Type and Size . ● Source . Printing by Source means that you select a specific tray from which you want the printer to pull paper. The printer tries to print from this tray, no matter what type or size is loaded in it. However, if you select a tray that is configured from the HP ToolboxFX for a type or size and that does not match your print job, the printer does not print automatically. Instead, it waits for you to load the tray that you selected with the type or size of print media for your print job. When you load the tray, the printer begins printing. (If the printer does not begin printing, you might need to configure the tray to match the size or type of the print job.) Or, press ( Select ) to have the printer try to print from another tray. ● Type or Size . Printing by Type or Size means that you want the printer to pull paper or print media from the first tray that is loaded with the type or size that you selected. Always print by Type for special print media such as labels or transparencies . ● If you want to print by Type or Size and the trays have not been configured for a certain type or size from the HP ToolboxFX, load the paper or print media into a tray and then select the Type or Size from the Page Setup dialog box, the Print dialog box, or the printer driver. ● If you often print on a certain type or size of media, the printer administrator (for a network printer) or you (for a directly connected printer) can use the HP ToolboxFX to configure a tray for that type or size. (See HP ToolboxFX .) Then, when you select that Type or Size as you print a job, the printer pulls from the tray that is configured for that type or size. ENW W Controlling print jobs 53
Features in the printer driver Some printer drivers and some operating systems do not support all of these printer features. ●Setting a custom paper size ● Printing in grayscale ● Changing the color settings ● Creating and using watermarks ● Printing multiple pages on one sheet of paper (N-up printing) ● Creating and using Quick Sets ● Reducing or enlarging ● Printing on different paper for the first page ● Changing the print quality ● Restoring the default printer-driver settings For printing using the Print on Both Sides (manually) feature, see Printing on both sides . Setting a custom paper size Use the Custom Paper feature to set up the printer to print to sizes other than standard ones. Try to set this setting from one of these locations, in this order: the Page Setup dialog box in the program, the Print dialog box in the program, or the Paper tab in the printer driver. Printing in grayscale If you have a document that you created in color, it will automatically print in color. Or, you can set the printer to print a color document in grayscale (black and white) only. Select the Print In Grayscale option on the Color tab of the printer driver. Changing the color settings When you are printing in color, the printer driver automatically sets the optimal color settings for you. However, you can manually make adjustments to how the printer prints in color for text, graphics, and photographs. See Printing on special media for more information. On the Color tab of the printer driver, click Settings. Creating and using watermarks Use the Watermark options to specify that text be placed underneath (in the background of) an existing document. For example, you might want to have large gray letters reading draft or confidential placed diagonally across the first page or all pages of a document. You can change color, position, and wording of the watermark. Gain access to the Watermark options on the Effects tab in your printer driver. 54 Chapter 5 Printing tasks ENWW
NOTEIf you are using Windows 2000 or XP, you must have Administrator privileges to create watermarks. You do not need Administrator privileges to add existing watermarks to documents. Printing multiple pages on one sheet of paper (N-up printing) N-up printing is the ability to print multiple pages on one sheet of paper. The pages will appear decreased in size. You can specify up to nine pages per sheet, and they will be arranged on the sheet as shown in the following figures if you use the default arrangement. You can also choose whether a border appears around each page or not. Gain access to Pages per Sheet on the Finishing tab in the printer driver. 112 12 3 412 3 456 789 Creating and using Quick Sets Use Quick Sets to save the current print-driver settings such as the page orientation, N-up printing, or the paper source for later use. You can save up to a total of 30 sets of settings. For convenience, Quick Sets can be selected and saved from most printer-driver tabs. NOTE If you are using Windows 2000, you must have Administrator privileges to save Quick Sets. Create Quick Sets from most printer-driver tabs. Later, you can gain access to Quick Sets on the Finishing tab in the printer driver. Reducing or enlarging Use the Fit to Page option to scale your document to a percentage of its normal size. You can also choose to scale your document to fit on any size of paper that the printer supports. Gain access to Fit to Page settings on the Effects tab in the printer driver. Printing on different paper for the first page Printing on different paper for the first page is useful if, for example, you are printing a letter that uses letterhead on the first page and plain sheets for the subsequent pages. The size for all pages of the print job must be the same in the printer driver. Try to set this setting from one of these locations, in this order: the Page Setup dialog box in the program, the Print dialog box in the program, or the Paper/Quality tab in the printer driver. ENW W Controlling print jobs 55
Restoring the default printer-driver settings You can return all settings in the printer driver to their default values. This feature might be useful if you are experiencing quality issues, or if the print media is not being selected from the correct tray. Select Defaults in the Quick Sets dialog box on the Finishing tab of the printer driver. To print from Windows 1.Make sure that print media is loaded in the printer. 2. On the File menu, click Page Setup or a similar command. Make sure that the settings are correct for this document. 3. From the File menu, click Print, Print Setup , or a similar command. The Print dialog box opens. 4. Select this printer and change settings as necessary. Do not change any settings, such as page size or orientation, that you set in the Page Setup dialog box. 5. If this print job is for a standard size and weight of paper, you probably do not need to change the Source is (tray), Type is , or Size is settings, and you can go to step 7. Otherwise, go to step 6. 6. If this print job is to be printed on a non-standard size or weight of paper, select how the printer pulls paper. ●To print by Source (tray), select the tray in the Print dialog box, if possible. ● To print by Source (tray) when this setting is not available in the Print dialog box, click Properties , and on the Paper tab, select the tray in the Source is field. ● To print by Type or Size, click Properties and, on the Paper tab, select the type or size in the Type is or Size is field. (For some paper, such as letterhead, you will set both the Type and Size.) Always print by Type for special print media such as labels or transparencies . 7. If you have not yet done so, click Properties. The printer driver opens. 8. On the various tabs, set any settings that you want that did not appear in the Page Setup or Print dialog box. For more information about printer-driver settings, see Features in the printer driver . 9. Select the Print command to print the job. Gaining access to printer driver settings This section lists the common printing features that are controlled through the printer driver. (The printer driver is the software component you use to send print jobs to the printer.) You can change settings temporarily for the print jobs that you print while the program is still open. You can also make permanent changes to the default settings, and those new settings will be in effect now and in the future. 56 Chapter 5 Printing tasks ENWW
Operating SystemTemporarily change settings for jobs that are printed nowPermanently change default settings1Change configuration settings (For example, to add an optional tray or to enable or disable a driver feature such as Allow manual duplexing) Windows 98 Second Edition and MeOn the File menu, click Print, select this printer, and then click Properties . (The actual steps can vary; this is the most common method.)Click Start, point to Settings, and then click Printers. Right-click the printer icon, and then click Properties .Click Start, point to Settings, and then click Printers . Right-click the printer icon, and then click Properties. Click the Configure tab. Windows 2000 and XP (Classic Start Menu)On the File menu, click Print, select this printer, and then click Properties or Preferences . (The actual steps can vary; this is the most common method.)Click Start, point to Settings, and then click Printers or Printers and Faxes . Right-click the printer icon, and then click Printing Preferences .Click Start, point to Settings, and then click Printers or Printers and Faxes . Right-click the printer icon, and then click Properties . Click the Configure tab. Windows XPOn the File menu, click Print, select this printer, and then click Properties or Preferences . (The actual steps can vary; this is the most common method.)Click Start, click Printers and Faxes , right-click the printer name or icon, and then click Printing Preferences .Click Start and then click Printers and Faxes . Right-click the printer icon, and then click Properties . Click the Configure tab. 1Access to default printer settings might be restricted and therefore unavailable. ENW W Controlling print jobs 57
Printing on both sides To print on both sides of the paper, you have to return to the printer and reinsert the paper manually after the first side has printed. CAUTIONDo not print on both sides of labels or transparencies. Damage to the printer and jams might result. To print on both sides (manually) 1. Insert enough paper into Tray 2 or optional Tray 3 to accommodate the print job. NOTE In Windows, Print on both sides (manually) must be enabled to complete these instructions. To enable duplexing, in the printer driver, select Properties, and then click on the Configure tab. Under Paper handling, select Allow Manual Duplexing, and then click OK to save. 2. Use the following procedure to configure the printer to Print on both sides (manually). In the printer driver, select the Finishing tab, select the Print on both sides (manually) option, and then send the job to print. 58 Chapter 5 Printing tasks ENWW