Handspring Visor Prism Handheld User Guide

Chapter 5 Page 71
To look up an Address record:
1. Display the Address list screen.
2. Enter the first letter of the name you want to find.
The list scrolls to the first entry that begins with that letter. If 
you write another letter, the list scrolls to the first entry that 
starts with those two
 letters. For example, writing an “s” scrolls 
to “Sands,” and writing “sm” scrolls further to “Smith.” If you 
sort the list by company name, the Look Up feature scrolls to 
the first letter of the company...

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As your handheld searches for the text, you can tap Stop at any 
time. You may want to do this if the entry you want appears be-
fore your handheld finishes the search. To continue the search 
after you tap Stop, tap Find More.
4. Tap the text that you want to review.
Using Phone Lookup
Phone Lookup displays the Address list screen and lets you add the 
information that appears in this list to a record.
To use Phone Lookup:
1. Display the record in which you want to insert a phone...

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5. Tap Add.
The name you selected, along with the other information associated 
with it, is pasted into the record you selected in step 1.
Phone Lookup tips
Write the Graffiti Command stroke “/L” to activate the Phone Lookup 
feature. You can also activate it in the following circumstances:
nWhile entering text: For example, to insert the full name and phone 
number for someone with the last name “Williams,” write the 
Graffiti characters for “Wi” and then the Phone Lookup 
Command...

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Looking up names to add to expense records
In Expense, Lookup displays the names in your Address list that have 
data in the Company field. You can add these names to a list of 
attendees associated with an Expense record.
To add names to an Expense record:
1. Tap the Expense record to which you want to add names.
2. Tap Details.
3. Tap Who.
4. Tap Lookup.
The Attendees Lookup screen displays all the names in your 
Address list that have data in the Company field.
5. Select the name...

Chapter 5 Page 75
Sorting lists of records
You can sort lists of records in various ways, depending on the 
application. Sorting is available in applications that have list screens: 
Address, To Do List, Memo Pad, and Expense.
Note:
You can also assign records to categories. See “Categorizing 
records” earlier in this chapter.
To sort records in To Do List and Expense:
1. Open the application to display the list screen.
2. Tap Show.
3. Tap the Sort by pick list and select an option.
4. Tap OK.
To sort...

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Making records private
In all basic applications, except Mail and Expense, you can make 
individual records private. Private records remain visible and 
accessible, however, until you select the Security setting to hide or 
mask all private records. See “Security” in Chapter 3 for more 
information.
Hiding and masking private records
You can hide records that you mark as private. When you hide 
records, they do not appear anywhere in the application. When you 
mask records, a visual...

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To display all private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap the Current Privacy pick list. 
4. Tap Show Records.
If you do not have a password, private records become visible. 
If you have a password, the Show Private Records dialog box 
appears. Enter your password in this dialog box, and tap OK.
To display a specific masked record:
1. Open the application that contains the record you want to view.
2. Tap the shaded bar that masks the record. 
Note:
If you...

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To display all private records in a specific application:
1. Open the application in which you want to display the records.
2. Tap the Menu icon  .
3. Tap Options, and then tap Security.
4. Tap the Current Privacy pick list. 
5. Tap Show Records.
6. Tap OK. 

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Attaching notes
In all basic applications except Memo Pad, you can attach a note to a 
record. A note can be up to several thousand characters long. For 
example, for an appointment in Date Book Plus, you can attach a note 
with directions to the location.
To attach a note to a record:
1. Display the entry to which you want to add a note. 
2. In Address only: Tap Edit.
3. Tap Details. 
4. Tap Note.
5. Enter your note.
6. Tap Done.
A small note icon appears at the right side of any item...

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Choosing fonts
In all basic applications except Expense, you can change the font style 
to make text easier to read. You can choose a different font style for 
each application.
To change the font style:
1. Open an application.
2. Tap the Menu icon  . 
3. Tap Options, and then tap Font.
4. Tap the font style you want to use.
5. Tap OK.
Small fontLarge font
Bold font
Tap here for small fontTap here for large fontTap here for bold font