Dell Axim X5 Pocket Pc Users Guide

6
SECTION 6
Scheduling and 
Communicating
About Microsoft® Pocket Outlook
Calendar
Contacts
Ta s k s
Notes
Inbox
Notifications 

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62Scheduling and Communicating
About Microsoft® Pocket Outlook
Pocket Outlook includes Calendar, Contacts, Tasks, Inbox, and Notes. You 
can use these programs individually or together. For example, e-mail 
addresses stored in Contacts can be used to address e-mail messages in 
Inbox.
Using Microsoft ActiveSync
®, you can synchronize information in 
Microsoft Outlook or Microsoft Exchange on your computer with your 
device. You can also synchronize this information...

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Scheduling and Communicating63
 NOTE: To customize Calendar, such as changing the first day of the 
week, tap To o l s and tap Options. 
To create an appointment:
1In the Day or Week view, tap the desired date and time for the 
appointment.
2Ta p  New.
3Tap a field to select it, and enter a description and a location using 
the input panel.
4If necessary, tap the date and time to change them.
today icon
view menu
input panel icon 

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64Scheduling and Communicating
5To see all available fields, tap the input panel icon to hide it. Enter 
the remaining information, if necessary.
6To add notes, tap the Notes tab. 
You can enter text, draw, or create a recording. For more information 
on creating notes, see Notes on page 68.
7When you have finished entering information, tap OK to return to 
the calendar. 
To receive a notification for an appointment, select Remind me in the 
appointment settings. You can...

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Scheduling and Communicating65
For more information on sending and receiving meeting requests, tap the 
Start button, tap Help, and then tap Calendar or Inbox.
Contacts
Use Contacts to maintain a list of your friends and colleagues. You can 
quickly share Contacts information with other device users using the 
infrared port.
 NOTE: To change the way information is displayed in the list, tap 
To o l s and tap Options.
search field category 

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66Scheduling and Communicating
To create a contact:
1Ta p  t h e  Start button and tap Contacts.
2Ta p  New.
3Using the input panel, enter a name and other contact information. 
Scroll down to see all available fields.
4To assign the contact to a category, tap Categories and select a 
category from the list. 
In the contact list, you can display contacts by category.
5To add notes, tap the Notes tab. You can enter text, draw, or create a 
recording. For more information on...

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Scheduling and Communicating67
Using the Summary Screen
When you tap a contact in the contact list, a summary screen is displayed. 
To change the contact information, tap Edit.
Ta s k s
 NOTE: To change the way information is displayed in the list, tap 
To o l s and tap Options.
Use Tasks to keep a list of things that you need to do.
sort menu 

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68Scheduling and Communicating
To  c r e a t e  a  t a s k :
1Ta p  t h e  Start button and tap Ta s k s.
2Ta p  New.
3Enter a description using the input panel.
4If necessary, enter a start date and due date or other information by 
first tapping the field. Tap the input panel icon to hide it to see all 
available fields.
5To assign the task to a category, tap Categories and select a category 
from the list. In the task list, you can display tasks by category.
6To add...

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Scheduling and Communicating69
To create a note:
1Ta p  t h e  Start menu and tap Notes.
2Ta p  New.
3Create your note by writing, drawing, typing, or recording. For more 
information on using the input panel, writing and drawing on the 
screen, and creating recordings, see Entering Information on 
page 39.
record icon
pen iconinput panel icon 

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70Scheduling and Communicating
Inbox
Use Inbox to send and receive e-mail messages: 
• Synchronize e-mail messages using Exchange or Outlook on your 
computer.
• Send and receive e-mail messages by connecting directly to an e-mail 
server through an ISP or a network.
Synchronizing E-Mail Messages
You can synchronize e-mail messages along with the rest of your data if 
you enable Inbox synchronization in ActiveSync. For information on 
enabling Inbox synchronization, see...