Brother Ql550 Owners Manual

47
z CREATING LABELS
The Label List
Creating Labels Using a Layout Style and Data from the Label ListThe label layout can now be created using the fields in the Label List as a guide.
„What is a Layout Style?• A Layout Style lets you easily use a variety of previously registered label layouts.
• You can also register new layouts you have created and quickly and easily recall these for use 
again later.
„When is this useful?• You can easily create labels by simply selecting a Layout Style then just...

CREATING LABELS
48The Label List
2Select the appropriate layout for the label you want to 
create, and then click  .
The Merge Fields dialog box appears.
3On the new layout, each field has a name, indicated 
in the Merge Fields dialog box as Layout Object. For 
each field, assign an object from the Label List. To 
assign the object, click on the Layout Object in the 
left column, and the corresponding Label List 
Object in the right column. Repeat for all the 
objects. When finished, click   to return to...

49
z CREATING LABELS
The Label List
2To add the field from the Label List to the label layout, 
click on the field selector of the field you want to add 
to the label, and then drag and drop it on the layout.
A pop-up menu appears.
3Select “Text” from the pop-up menu.
The field is added to the layout and displayed as text.
4Repeat steps 1 and 2 to add more fields to the layout.
5Arrange the objects on the layout, and apply any 
format settings to complete the layout.
6Select Layout Style   and click...

CREATING LABELS
50The Label List
„Printing labels from the Label List
1Click   in the Print properties box to open the 
Print dialog box and select the print options. Refer 
to “Print Options” on page 37 for details.
2Select a Print Range option to select which records are printed.Refer to the Print Range Options table for details.
3Click The specified labels are printed.
zPrint Range Optionsz
The “Auto Cut” option is not available when using the 
QL-500.
SettingDetails
All Records Prints all records in...

51
z CREATING LABELS
Using P-touch Editor with Other Applications
If during software installation the Add-In feature was selected, an Add-In function is also installed for 
Microsoft Word, Microsoft Excel and Microsoft Outlook (provided these applications are installed on 
your personal computer). Using these Add-In functions, you can quickly and easily create a label by 
highlighting the information and clicking the P-touch icon.
Add-In UtilityThe Add-In Utilty allows you to install/uninstall the add-In...

CREATING LABELS
52Using P-touch Editor with Other Applications
Microsoft WordYou can start the P-touch Add-In and copy the highlighted data directly onto a label from Microsoft 
Word. The highlighted data is copied as text and automatically added to a new record created in the 
Label List. The Title and Body fields of the new record are then merged into a new label layout, which 
is displayed in the Add-In Preview window.
„Creating a label using data from Microsoft Word
1Open a Microsoft Word document...

53
z CREATING LABELS
Using P-touch Editor with Other Applications
2Click   in Microsoft Word’s standard toolbar.P-touch Editor starts and the Add-In Preview window appears showing the newly created label.
Add-In Preview window toolbar
Toolbar
Preview window
Displays a preview 
of the label with the 
copied data
Print buttonPrints the current label.
Print Settings buttonOpens the Print dialog box.
Check Media buttonChecks the size of the DK Roll currently inserted in the QL-500/550.
Change Paper...

CREATING LABELS
54Using P-touch Editor with Other Applications
3Click   to print the label.
„How Microsoft Word data is added to the Label ListA new record is automatically created and the text in the selected data is added to the following 
fields.
• The current date is added to the Date field.
• The first line is added to the Title field.
• All remaining lines are added to the Body field.
Microsoft ExcelYou can start the P-touch Add-In and copy the highlighted data directly onto a label from Microsoft...

55
z CREATING LABELS
Using P-touch Editor with Other Applications
2Click   in Microsoft Excel’s standard toolbar.
P-touch Editor starts and the Add-In Preview window appears showing the newly created label.
3Click   to print the label.
„How Microsoft Excel data is added to the Label ListA new record is automatically created for each row selected and the text in the selected data is 
added to the following fields.
• The current date is added to the Date field.
• The content of the first cell in the row is...

CREATING LABELS
56Using P-touch Editor with Other Applications
Microsoft OutlookYou can start the P-touch Add-In and copy the highlighted data directly onto label from Microsoft 
Outlook. The highlighted data is copied as text and automatically added to new records created in 
the Label List. The Title, Body and Code fields of the new record(s) are then merged into a new label 
layout, which is displayed in the Add-In Preview window. Data can be imported from the Contacts, 
Calendar, Deleted Items,...