Brother MFC 9760 User Manual

							   Using the Windows®-Based Brother Control Centre (For Windows® Only)   55
PRINTER/SCANNER
OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the 
OCR package that was installed with the Brother MFC Software Suite.
Click the OCR Settings… button to choose how the OCR application will read the pages you scan 
into your word processor application.
The Preferences window will appear:
Select your setting and click OK.
Auto Orientation—Check this checkbox if you want your word processor application to 
read the page as it is set up.
Decolumnized Output—Check this checkbox if you want your word processor application 
to read across the entire page from left to right.
Document Format—From the pull-down list, select the file format you want to use for your word 
processor or text documents.
User Defined Button
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, 
Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; 
Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Target Application
Application—From the pull-down list, select the application you want to add to this Pop-Up screen.
Click the Custom Link Settings… button to set up links for your user-defined application.
 
						

							56   Chapter 5
Copy
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, 
Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; 
Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Copy Settings
Brother MFC9760
Copies—Enter the number of copies you want to print.
To change the copy options, click the Copy Options… button.
Click the OK button to save your Copy settings.
 
						

							  Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®   57
PRINTER/SCANNER
6Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®
ScanSoft™ Paper Port® for Brother is a document management application. You will use PaperPort® 
to view scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will 
help you organize your documents. It allows you to combine or “stack” documents of different 
formats for printing or filing. PaperPort
® can be accessed through the PaperPort® program group.
The complete ScanSoft
™ PaperPort® User’s Guide, including ScanSoft™ TextBridge® OCR, is in 
the Manuals section on the CD-ROM. This chapter is only an introduction to the basic operations.
When you install MFC Software Suite, ScanSoft
™ PaperPort® for Brother and ScanSoft™ 
TextBridge® OCR are installed with it automatically.
Viewing Items in ScanSoft™ PaperPort® for Brother
PaperPort® provides several ways to view items: Desktop View displays a thumbnail, a small 
graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the 
PaperPort
® Desktop. You can see PaperPort® items (MAX files) and non-PaperPort® items (files 
created using other applications).
Non-PaperPort
® items include an icon that indicates the application that was used to create the item; 
a non-PaperPort® item is represented by a small rectangular thumbnail and not an actual image.
Page View displays a close-up of a single page and you can open a PaperPort® item by double-
clicking on it. As long as you have the appropriate application on your computer to display it, you 
can also double-click a non-PaperPort
® item to open it.
To Uninstall PaperPort® and ScanSoft™ TextBridge®
Select Start, Settings, Control Panel, Add/Remove Programs and the 
Install/Uninstall tab. Select PaperPort® from the list and click the Add/Remove 
button.
 
						

							58   Chapter 6
Organizing Your Items in Folders
PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of 
folders and items that you select to view in Desktop View. An item can be a PaperPort® item or a 
non-PaperPort® item:
Folders are arranged in a “tree” structure in the Folder View. You use this pane to select folders 
and view their items in Desktop View.
You can simply drag and drop an item onto a folder. When the folder is highlighted, release the 
mouse button and the item is stored in that folder.
Folders can be “nested”—that is, stored in other folders.
When you double-click a folder, its items (both PaperPort
® MAX files and other files) appear 
on the Desktop.
You can also use Windows
® Explorer to manage the folders and items shown in Desktop View.
Links to Many Other Applications
PaperPort® automatically recognizes many other applications on your computer and creates a 
“working link” to them. The Link Bar at the bottom of Desktop view shows icons of those linked 
applications. To use a link, drag an item onto one of the icons to start the application represented by 
the icon. This sample Link Bar shows several applications with links to PaperPort
®.
If PaperPort
® does not automatically recognize one of the applications on your computer, you can 
manually create a link using the Create New Link command. (See PaperPort® Help for more 
information about creating new links.)
Desktop View displays items 
as thumbnailsPage View displays each item
as a full page
 
						

							   Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®   59
PRINTER/SCANNER
Using ScanSoft™ TextBridge® OCR 
(Converting Image Text to Text You Can Edit)
Software by:   ScanSoft™
ScanSoft™ TextBridge® OCR is automatically installed when you install PaperPort® on your 
computer.
PaperPort
® can quickly convert the text on a PaperPort® item (which is really just a picture of the 
text) into text that you can edit with a word processing application. PaperPort® uses the optical 
character recognition application ScanSoft™ TextBridge®, which comes with PaperPort®—OR—
PaperPort® uses your application if it is already on your computer. You can convert the entire item, 
or by using the Copy As Text command, you can select only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort
®’s built-in OCR application, or 
you can use your own OCR application.
Importing Items from Other Applications
In addition to scanning items, you can bring items into PaperPort® in a variety of ways and convert 
them to PaperPort® (MAX) files in several different ways:
Print to the Desktop View from another application, such as Microsoft Excel.
Import files saved in other file formats, such as Windows
® Bitmap (BMP) or Tag Image File 
Format (TIFF).
Exporting Items in Other Formats
You can export or save PaperPort® items in several popular file formats. You can export formats 
BMP, PCX, DCX, JPG, TIF, PDF, PNG, FPX, HFX, or self-viewing. For example, you could create 
a file for an Internet Web site and export it as a JPEG file. Web pages often use JPEG files for 
displaying images.
Exporting an Image File
1Select the Export command from the File pull-down menu in the PaperPort® window. The 
Export ‘XXXXX’ As dialog box will be displayed.
2Select the drive and directory where you want to store the file.
3Enter the new file name and choose the file type or select a name from the File Name text box. 
(You can scroll through the Directories and File Name listing for prompting.)
4Select the OK button to save your file, or Cancel to return to the PaperPort® without saving it.
 
						

							60   Chapter 6
Accessing the Scanner
To choose TWAIN_32 Brother MFL Pro Colour as your scanner driver, select it under the “Select 
scanner”—OR—“Select source” option in your software.
From the PaperPort
® window, select Acquire from the File drop-down menu or select the TWAIN 
or Scan button. The Scanner Setup dialog box will appear:
Scanning a Document into your PC
1Insert the document face up in the ADF, or face down on the glass platen.
2Adjust the following settings, if needed, in the Scanner Setup window:
Resolution
Scan Type (Black & White, Gray [Error Diffusion], True Gray, 256  Colour, 
24 bit Colour, 24 bit Colour (fast))
Brightness
Contrast
Size
3Select the Start button from the Scanner window.
When scanning is completed, close the scanner window. The PaperPort® screen will appear showing 
the image you scanned highlighted in red.
 
						

							   Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®   61
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Settings in the Scanner Window
Image
Resolution
Select the scanning resolution from the Resolution drop down list. Higher resolutions take more 
memory and transfer time, but can achieve a finer scanned image.
Scan Type
Black & White:  Set the Scan Type to Black & White for text or line art. For photographic images, 
set the Scan Type to Grey (Error Diffusion) or True Grey.
Grey (Error Diffusion):  is used for documents that contain photographic images or graphics. (Error 
Diffusion is a method for creating simulated grey images by placing black dots in a specific matrix 
instead of true grey dots.)
True Grey:  also is used for documents containing photographic images or graphics. This mode is 
more exact because it uses up to 256 shades of grey. It requires the most memory and longest transfer 
time.
Colours:  Choose either 256 Colour, which scans up to 256 colours, 24 Bit colour which scans up to 
16.8 million colours.  Although using 24 Bit colour creates an image with the most accurate colours, 
the image file will be approximately three times larger than a file created with 256 Colour.
Brightness
Adjusting the brightness settings to obtain the best image. The MFC Software Suite offers 100 
brightness settings (-50 to 50). The default value is 0, representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten the image or to the 
left to darken the image. You can also type a value in the box to set the settings.
If the scanned image is too light, set a lower brightness value and scan the document again.
If the image is too dark, set a higher brightness value and scan the document again.
Contrast
The contrast setting is adjustable only when you have selected one of the Scan Type settings, but it 
is not available when Black & White is selected as the Scan Type.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas 
of the Image, while decreasing the contrast level (by dragging the slidebar to the left) reveals more 
detail in grey areas. Instead of using the slidebar, you can type a value in the box to set the contrast.
 
						

							62   Chapter 6
Custom
Size
Set the Size to one of the following:
Letter (8 1/2 x 11 inches)
A4 (210 x 297 mm)
Legal (8 1/2 x 14 inches)
A5 (148 x 210 mm)
B5 (182 x 257 mm)
Executive (7 1/4 x 10 1/2 inches)
Business Card (60 x 90 mm)
Custom (User adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches)
After you select a custom size, you can adjust the scanning area further by using the left mouse 
button to drag the dotted outline of the scanning area. This is required when you want to crop an 
image when scanning.
Business Card Size
To scan business cards, select the Business Card (60 x 90 mm) size setting and place the business 
card at the centre of the glass platen.
When scanning photographs or other images for use in a word processor or other graphics 
application, you should try different settings for the contrast, mode and resolution to see which 
settings best suit your needs.
 
						

							   Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®   63
PRINTER/SCANNER
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the 
image will appear in the Scanning Area. This is only a preview of the image so you can see how it 
will look. The PreScan button is used to preview an image for cropping any unwanted portions from 
the image. When you are satisfied with the preview, select the Start button to scan the image.
1Insert the document face up in the ADF, or face down on the glass platen.
2Select the PreScan button:
The entire document will be scanned into the PC and will appear in the Scanning Area of the 
Scanner window.
3To crop a portion of the document to be scanned, drag any side or corner of the dotted outline in 
the Scanning Area with the left mouse button. Adjust the dotted outline until it surrounds only 
the portion of the document you wish to scan.
4Insert the document face up in the ADF, again, if you use the ADF in Step 1.
5Adjust the settings for Resolution, Scan Type, Brightness, Contrast, and Size in the Scanner 
Setup window, as needed.
6Select the Start button.
7In the PaperPort® window, use the options available in the Markups pull-down menu and the 
Crop option in the Options pull-down menu to refine the image.
You can crop 
the prescanned 
image
 
						

							64   Chapter 7
7Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™
Set up Your USB Equipped Apple® 
Macintosh
® G3,G4 or iMac™/iBook™ with
Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1
To work with the machine, your USB-Equipped Apple® Macintosh® must be set up with Mac OS 
8.5/8.5.1/8.6/9.0/9.0.4/9.1. (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1.)
Using Brother Printer Driver with your 
Apple
® Macintosh®
To select the Printer:
1From the Apple menu, open the Chooser.
2Click the HL-1200/MFL Pro icon. On the right side of the Chooser, click the printer to which 
you want to print. Close the Chooser.
Before you can connect the machine to your Macintosh®, you must purchase a 
USB cable that is no longer than 6 feet (1.8 meters).