Brother Mfc 8840 D Manual

							
SETUP SEND   6 - 16
Broadcasting
Broadcasting is when the same fax message is automatically sent to 
more than one fax number. Using the 
Set key, you can include 
Groups, One-Touch, Speed-Dial numbers and up to 50 manually 
dialed numbers. If you did not use up any of the numbers for Groups, 
access codes or credit card numbers, you can ‘broadcast’ faxes to 
as many as 290 different numbers (MFC-8640D) or 390 different 
numbers (MFC-8440/8840D/8840DN). However, the available 
memory will vary depending on the types of jobs in the memory and 
the number of locations used for broadcasting. If you broadcast to 
the maximum numbers available, you will not be able to use Dual 
Access and Delayed fax.
To include One-Touch or Speed-Dial numbers and manually dialed 
numbers in the same broadcast, you must press 
Set between each 
of the numbers. Use 
Search/Speed Dial to help you choose the 
numbers easily. 
(See  Setting up Groups for Broadcasting  on page 7-4.)
After the broadcast is finished, a Broadcast Report will be printed to 
let you know the results.
■ Enter the long dialing sequence numbers as you would normally, 
but remember that each One-Touch and Speed-Dial number 
counts as one number, so the number of locations you can store 
becomes limited.
■ If the memory is full, press 
Stop/Exit to stop the job or if more 
than one page has been scanned, press 
Start to send the 
portion that is in the memory.
1If it is not illuminated in green, press   (Fax). Place the 
original face up in the ADF, or face down on the scanner glass.
2Enter a number using One-Touch, Speed-Dial, a Group 
number, Search or manual dialing using the dial pad.
(Example: Group number)
3When the LCD displays the fax number of the other party, 
press 
Set.
You will be asked to press the next number. 
						

							
6 - 17   SETUP SEND
4Enter the next number.
(Example: Speed-Dial number)
5When the LCD displays the fax number of the other party, 
press 
Set.
6Enter another fax number.
(Example: Manual dialing using the dial pad.)
7Press Start.
If you are using the scanner glass, go to Step 8.
8To send a single page,
press 
2 (or press Start again).
The MFC starts sending the fax.
— OR —
To send more than one page, press 
1 and go to Step 9.
9Place the next page on the scanner glass.
Press 
Set.
The MFC starts scanning and returns to Step 8. (Repeat Step 8 
and 9 for each additional page). 
						

							
SETUP SEND   6 - 18
Overseas Mode
If you are having difficulty sending a fax overseas due to possible 
interference on the phone line, we recommend that you turn on the 
Overseas Mode. After you send a fax using this feature, the feature 
will turn itself off.
1If it is not illuminated in green, press   (Fax). Place the 
original face up in the ADF, or face down on the scanner glass.
2Press Menu, 2, 2, 9.
3Press   or   to select  On (or 
Off ).
Press 
Set.
4Press 1 if you want to choose more 
settings and the LCD will return to the  Setup Send menu.
— OR —
Press 
2 if you have finished choosing settings, and then go to 
Step 5
5Enter the fax number you’re calling.
6Press Start.
If you are using the scanner glass, go to Step 7.
7To send a single page,
press 
2 (or press Start again).
The MFC starts sending the fax.
— OR —
To send more than one page, press 
1 and go to Step 8.
8Place the next page on the scanner glass.
Press 
Set.
The MFC starts scanning and returns to Step 7. (Repeat Steps 7 and 
8 for each additional page).
22.Setup Send 9.Overseas Mode
▲On
▼Off
Select 
▲▼ & Set 
						

							
6 - 19   SETUP SEND
Delayed Fax
During the day you can store up to 50 faxes in the memory to be sent 
within 24 hours. These faxes will be sent at the time of day you enter 
in Step 3. Press 
Set to accept it, or enter another time for the faxes 
to be sent.
1If it is not illuminated in green, press   (Fax). Place the 
original face up in the ADF, or face down on the scanner glass.
2Press Menu, 2, 2, 3.
3Enter the time you want the fax to 
be sent (in 24-hour format).
Press 
Set.
(For example, enter 19:45 for 
7:45 PM.)
4Press 1 if you want to choose more settings and the LCD will 
return to the  Setup Send  menu.
— OR —
Press 
2 if you have finished choosing settings, and then go to 
Step 5. 
5Enter the fax number. 
6Press Start.
If you are using the scanner glass, go to Step 7.
7To send a single page, press 2 (or press Start again).
The MFC starts scanning the fax.
— OR —
To send more than one page, press 
1 and go to Step 8.
8Place the next page on the scanner glass.
Press 
Set.
The MFC starts scanning and returns to Step 7 (Repeat Step 7 
and 8 for each additional page).
The number of pages you can scan into the memory depends 
on the amount of data that is printed on each page.
22.Setup Send 3.Delayed Fax
Set Time=00:00
Enter & Set Key 
						

							
SETUP SEND   6 - 20
Delayed Batch Transmission
Before sending the delayed faxes, your MFC will help you economize 
by sorting all the faxes in the memory by destination and scheduled 
time. All delayed faxes that are scheduled to be sent at the same 
time to the same fax number will be sent as one fax to save 
transmission time.
1If it is not illuminated in green, press   (Fax). 
2Press Menu, 2, 2, 4.
3Press   or   to select  On (or 
Off ).
Press 
Set.
4Press Stop/Exit.
22.Setup Send 4.Batch TX
▲On▼Off
Select 
▲▼ & Set 
						

							
6 - 21   SETUP SEND
Setting up Polled Transmission
Polled Transmission is when you set up your MFC to wait with a 
paper original so another fax machine can call and retrieve it.
1If it is not illuminated in green, press   (Fax). Place the 
original that is going to be retrieved face up in the ADF, or face 
down on the scanner glass.
2Press Menu, 2, 2, 6.
3Press  or  to choose  On 
(or  Off ).
Press 
Set.
4Press 1 if you want to choose more 
settings and the LCD will return to the  Setup Send menu.
— OR —
Press 
2 if you have finished choosing settings, and go to step 5.
5Press Start. The MFC starts scanning the document.
6If you place the original in the ADF, wait for the fax to be polled.
— OR —
If you are using the scanner glass, go to Step 7.
7To send a single page, press 2 (or press Start again), wait for 
the fax to be polled.
— OR —
To send more than one page, press 
1 and go to Step 8.
8Place the next page on the scanner glass.
Press 
Set.
The MFC starts scanning and returns to Step 7 (Repeat Step 7 
and 8 for each additional page).
The document will be stored and can be retrieved from any other 
fax machine until you delete the fax in memory by using the 
Cancelling a Job function. (See  Canceling a scheduled job on 
page 6-11.)
22.Setup Send 6.Polled TX
▲On
▼Off
Select 
▲▼ & Set 
						

							
SETUP SEND   6 - 22
Memory Security
Memory Security lets you prevent unauthorized access to the MFC. 
You will not be able to continue to schedule Delayed Faxes or Polling 
jobs. However, any pre-scheduled Delayed Faxes will be sent when 
you turn Memory Security  On, so they wont be lost.
If Fax Storage is  On before  you turn Memory Security  On, then Fax 
Forwarding and Remote Retrieval will continue to work.
While Memory Security is  On the following operations are available:
■ Receiving faxes into memory (limited by memory capacity)
■ Fax Forwarding (If Fax Storage was already  On)
■ Remote Retrieval
While Memory Security is  On the following operations are NOT 
available:
■ Sending faxes
■ Printing received faxes
■ Copy
■ PC printing
■ PC scanning
Setting up the password
1Press Menu, 2, 0, 1.
2Enter a 4-digit number for the 
password.
Press 
Set.
If you are entering the password for the first time, the LCD 
shows  Verify .
3Re-enter the password.
Press 
Set.
To print the faxes in memory, turn Memory Security  Off.
If you forget the Memory Security password, please call Brother 
Customer Service. (See  For Customer Service on page i.)
20.Miscellaneous
1.Mem Security
New Passwd=xxxx
Enter & Set Key 
						

							
6 - 23   SETUP SEND
Turning Memory Security on
1Press Menu, 2, 0, 1.
2Press  or  to select 
Set Security .
Press 
Set.
3Enter the registered 4-digit password.
Press 
Set.
The MFC goes offline and the LCD shows  Secure Mode.
Turning Memory Security off
1Press Menu.
Enter the registered 4-digit password and press 
Set.
2Memory Security is automatically turned off and the LCD shows 
the Date and Time.
If there is a power failure, the data in the memory will remain for 
up to 4 days.
If you enter the wrong Password, the LCD shows 
Wrong Password  and stays offline. The MFC will stay in 
Secure Mode until the registered password is entered.
20.Miscellaneous 1.Mem Security
▲Set Security▼Set Password
Select 
▲▼ & Set 
						

							
AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 1
7
Storing numbers for easy dialing
You can set up your MFC to do three types of easy dialing: 
One-Touch, Speed-Dial and Groups for Broadcasting faxes.
Storing One-Touch Dial numbers 
Your MFC has 20 One-Touch keys where you 
can store 40 fax or phone numbers for 
automatic dialing. To access numbers 21 to 40, 
hold down 
Shift as you press the One-Touch 
key. When you press a One-Touch key the LCD 
shows the name, if you stored it, or the number. 
(See  One-Touch Dialing  on page 7-5.)
One-Touch keys are the 20 keys (numbers 01–40) located on the left 
side of the control panel.
1Press Menu, 2, 3, 1.
2Press the One-Touch key where 
you want to store a number.
If you have not installed the optional 
LAN board (NC-9100h), go to Step 4.
— OR —
If you are using the MFC-8840DN or have installed the optional 
LAN board (NC-9100h), the MFC will ask you if the One-Touch 
key is for a fax/telephone number or an e-mail address. Go to 
Step 3.
3Press   or   to select 
Fax/Tel . 
Press 
Set.
Auto Dial numbers and  dialing options
If you lose electrical power, the auto dial numbers that are in the 
memory will not be lost.
(For USA only) The Brother fax back system number has been 
preprogrammed on One-Touch key 
1.
23.Set Auto Dial  1.One-Touch Dial
One-Touch:
Select One-Touch
23.Set Auto Dial *007
▲Fax/Tel
▼E-Address
Select 
▲▼ & Set 
						

							
7 - 2   AUTO DIAL NUMBERS AND DIALING OPTIONS
4Enter a number (up to 20 digits).
Press 
Set.
■If you want to enter a pause in the dialing sequence (for 
example, to access an outside line), press 
Redial/Pause as 
you are entering the digits. 
Each key press of 
Redial/Pause enters a 3.5 second pause 
when the number is dialed, and a dash appears on the screen.
5Use the dial pad to enter the name (up to 15 characters).
Press 
Set.
(You can use the chart on page 4-3 to help you enter letters.)
— OR —
Press 
Set to store the number without a name.
6Go to Step 2 to store another One-Touch number
— OR —
Press 
Stop/Exit.
When you dial an auto dial number, the LCD shows the name 
and number you’ve stored, or, if you haven’t stored a name, only 
the number you’ve stored.
Storing Speed-Dial numbers
You can store Speed-Dial numbers, so that when you dial you will only 
have to press a few keys (
Search/Speed Dial, #, the three-digit 
number, and 
Start). The MFC-8640D can store 200 Speed-Dial 
numbers and the MFC-8440/8840D/8840DN can store 300 
Speed-Dial numbers.
1Press Menu, 2, 3, 2.
2Use the dial pad to enter a 
three-digit Speed-Dial number 
(001-200 for MFC-8640D, 001-300 
for MFC-8440/8840D/8840DN).
(For example, press 
005.)
Press 
Set. 
If you have not installed the optional LAN board (NC-9100h), go 
to Step 4.
— OR —
If you are using the MFC-8840DN or have installed the optional 
LAN board (NC-9100h), the MFC will ask you if the Speed-Dial 
is for a fax/telephone number or an e-mail address. Go to Step 3.
23.Set Auto Dial  
2.Speed-Dial
Speed-Dial? #
Enter & Set Key