Brother Control Center 4 User Guide

							
Scanning8
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Scan to Card (Not available for MFC-240C and MFC-3360C)2
You can scan black and white and colour documents directly to a media card. Black and white documents 
will be stored in the PDF (*.PDF) or TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.PDF) 
or JPEG (*.JPG) file formats. File names are based on the current date. For example, the fifth image scanned 
on July 1, 2006 would be named 01070605.PDF. You can change the colour, quality and file name.
aPut a CompactFlash® 1, Memory Stick®, Memory Stick Pro™, MultiMediaCard™, SecureDigital™ or xD-
Picture Card™ 2 into your machine.
1This product supports CompactFlash® type1.
2This product supports xD-Picture Card™ Type M/Type H (Large Capacity).
CAUTION 
DO NOT unplug the power cord or remove a CompactFlash®, Memory Stick®, Memory Stick Pro™, 
MultiMediaCard™, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (the 
PhotoCapture  key is flashing). You could lose your data or damage the card.
If you take out the media card while the  PhotoCapture key is flashing, you must restart your PC at once 
before putting the media card back in. If you put in another media card before the PC is restarted, the data 
on it may be destroyed.
 
bLoad your document.
cPress the  ( Scan) key.
dPress  a or  b to choose  Scan to Card .
Press  OK. 
Do one of the following: „ To change the quality, go to  e.
„ To start scanning without changing any settings, press  Mono Start or Colour Start .
ePress a or  b to choose the quality you want.
Press  OK. 
Do one of the following: „ To change the file type, go to  f.
„ To start scanning without changing any settings, press  Mono Start or Colour Start .
Resolution
(For Monochrome Display 
models)Resolution
(For Colour Display 
models)File Format OptionsDefault File Format
B/W 200x100 dpi 200x100dpi B/W TIFF / PDF TIFF
B/W 200 dpi 200dpi B/W TIFF / PDF TIFF
Color 150 dpi 150dpi Color JPEG / PDF PDF
Color 300 dpi 300dpi Color JPEG / PDF PDF
Color 600 dpi 600dpi Color JPEG / PDF PDF 
						

							
Scanning9
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fPress a or  b to choose the file type you want.
Press  OK. 
Do one of the following: „ To change the file name, go to  g.
„ To start scanning without changing any settings, press  Mono Start or Colour Start .
Note
• If you choose colour in the resolution setting, you cannot choose  TIFF.
• If you choose monochrome in the resolution setting, you cannot choose  JPEG.
 
gThe file name is set automatically. However, you can create a name of your choice using the dial pad. 
You can only change the first 6 digits of the file name. (MFC models only)
Press  OK. 
Note
Press  Stop/Exit  or Clear/Back  to delete the letters you entered.
 
hPress Mono Start  or Colour Start  to start scanning. 
						

							
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Using ControlCenter33
SCAN3
There are four scan options: Scan to Image, Scan to OCR , Scan to E-mail  and Scan to File .
„ Image  (Default: Microsoft
® Paint)
Lets you scan a page directly into any graphic viewer/editor application.
„ OCR  (Default: Microsoft
® NotePad)
Lets you scan a page or document, automatically run the OCR application and put text (not a graphic 
image) into a word processing application.
„ E-mail  (Default: your default E-mail software)
Lets you scan a page or document directly into an E-mail application as a standard attachment.
„ File
Lets you scan directly to a disk file. You can change the file type and destination folder, as needed.
ControlCenter3 gives you the ability to configure the hardware  Scan key on your machine and the 
ControlCenter3 Software button for each scan feature. To configure the hardware  Scan key on your machine 
choose the  Device Button  tab in the configuration menu for each of the  SCAN buttons. To configure the 
Software button in ControlCenter3 choose the  Software Button tab in the configuration menu for each of the 
SCAN  buttons.
CUSTOM SCAN3
You can configure the button name and settings for each of these buttons to meet your specific needs by 
right-clicking a button and following the configuration menus.
PHOTOCAPTURE (USB only) (Not available for MFC-3360C)3
„Open PCC Folder
Lets you see the files and folders that are on the media card. (See  For USB cable users on page 24.)
„ Copy From PCC
Lets you copy the files on the media card to a specific folder on your PC. You can choose the destination 
folder.
„ Copy To Application
Lets you copy the files on the media card directly to a specific application. 
ControlCenter33 
						

							
ControlCenter311
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COPY3
Lets you use the PC and any printer driver for enhanced copy operations.
PC-FAX (MFC models only)3
„Send
Lets you scan a page or document and automatically send the image as a fax from the PC using the 
Brother PC-FAX software. (See  PC-FAX sending on page 17.)
„ Receive  (Not available for MFC-240C and MFC-3360C) 
By clicking this button, the PC-FAX receive software is activated and your PC starts receiving fax data from 
your Brother machine. After activating the PC-FAX option, the icon name changes to  View Received 
which when clicked will open the PC-FAX viewer application and display the received faxes. Before using 
the PC-FAX Receive option, you must select the PC-FAX Receive option from the control panel menu of 
the Brother machine. (See  PC-FAX receiving (Not available for MFC-240C and MFC-3360C)  on page 20.)
„ Address Book
„ Setup
DEVICE SETTING3
„Remote Setup  (Not available for DCP models and MFC-240C)
See  Remote Setup  on page 16.
„ Quick-Dial  (Not available for DCP models and MFC-240C)
See  Remote Setup  on page 16.
„ Ink Level
„ User’s Guide
Lets you view the Software User’s Guide and the Network User’s Guide. 
						

							
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Before using Network Scanning4
Configuring Network Scanning4
If you are using a different machine to the one that was originally registered to your PC during the installation 
of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below.
aFor Windows® XP, click the Start button,  Control Panel , Printers and Other Hardware , then 
Scanners and Cameras  (or Control Panel , Scanners and Cameras ).
For Windows
® 98/Me/2000, click the  Start button,  Control Panel , then Scanners and Cameras . 
bRight-click the Scanner Device icon and choose  Properties.
The Network Scanner Properties dialog box appears.
cClick the  Network Setting  tab and choose the appropriate connection method. 
Specifyyourmachinebyaddress
Enter IP address of the machine in  IP Address, and then click  Apply.
Network Scanning 
(For models with built-in network support)
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Network Scanning (For models with built-in network support)13
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Specifyyourmachinebyname4
1Enter the machine node name in Node Name, or click Browse and choose the device you want to 
use.
2Click  Apply . 
dClick the  Scan To Button  tab and enter your PC name in the  Display Name field. The machine’s LCD 
displays the name you enter. The default setting is your PC name. You can enter any name that you like.
 
eIf you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the  Pin number and 
Retype Pin number  field. To send data to a PC protected by a PIN number, the LCD prompts you to 
enter the PIN number before the document can be scanned and sent to the machine. (See  Using the 
Scan key  on page 14.) 
						

							
Network Scanning (For models with built-in network support)14
4
Using the Scan key4
Note
If you use the  Scan key with a USB connection, see  Using the Scan key (For USB cable users)  on page 6.
 
Scan to E-mail (PC)4
You can change the  (Scan) configuration.
aLoad your document.
bPress the  ( Scan) key.
cPress  a or  b to choose  Scan to E-mail .
Press  OK. 
dPress  a or  b to choose the destination PC you want to use for E-mailing your document.
Press  OK. 
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on 
the control panel.
Press  OK. 
ePress  Mono Start  or Colour Start .
The machine starts the scanning process.
Scan to Image4
aLoad your document.
bPress the  ( Scan) key.
cPress  a or  b to choose  Scan to Image .
Press  OK. 
dPress  a or  b to choose the destination PC you want to send to.
Press  OK. 
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on 
the control panel.
Press  OK. 
ePress  Mono Start  or Colour Start .
The machine starts the scanning process. 
						

							
Network Scanning (For models with built-in network support)15
4
Scan to OCR4
aLoad your document.
bPress the  (Scan) key.
cPress  a or  b to choose  Scan to OCR .
Press  OK. 
dPress  a or  b to choose the destination PC you want to send to.
Press  OK. 
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on 
the control panel.
Press  OK. 
ePress  Mono Start  or Colour Start .
The machine starts the scanning process.
Scan to File4
aLoad your document.
bPress the  ( Scan) key.
cPress  a or  b to choose  Scan to File .
Press  OK. 
dPress  a or  b to choose the destination PC you want to send to.
Press  OK. 
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on 
the control panel.
Press  OK. 
ePress  Mono Start  or Colour Start .
The machine starts the scanning process. 
						

							
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Remote Setup5
Click the Start button,  All Programs , Brother , MFC-XXXX , and Remote Setup .
Note
• If you are using the MFC-5460CN or MFC-5860CN with a network connection, you will be prompted to  enter a password.
The default password is ”access”.
• For other models or if you are connected using USB, no password is required by default.
 
 
„ OK
If an error message is displayed, enter the correct data again and then click  OK.
„ Cancel
„ Apply
Lets you upload data to the machine without exiting the Remote Setup application.
„ Print
You cannot print the data until it is uploaded to the machine. Click  Apply to upload the new data to the 
machine and then click  Print.
„ Export
Lets you save the current configuration settings to a file.
„ Import
Lets you read the settings from a file.
Remote Setup (Not available for DCP 
models and MFC-240C)
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PC-FAX sending6
Setting up user information6
aClick the Start button,  All Programs , Brother , MFC-XXXX  (where XXXX is your model name),  PC-FAX 
sending , then PC-FAX Setup .
The  Brother PC-FAX Setup  dialog box appears:
 
bEnter this information to create the fax header and cover page.
cClick OK to save the  User Information .
Sending setup6
 
„ Outside line access
Enter a number to access an outside line here. This is sometimes required by local PBX telephone 
systems (for example, dia lling 9 to get an outside line in your office).
„ Include header
To add header information to the top of the fax pages, check  Include header.
„ User interface
Brother PC-FAX Software 
(MFC models only)
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