Acer Chromebook R 11 C738T-C5R6 User Manual

							Chrome OS tips and tricks - 21
Finding your documents
All documents you create are saved to your Google Drive where they 
are online and accessible to other devices, such as your smartphone 
or tablet. To find your documents, do the following:
1. Select the Launcher icon.
2. Select All Apps (or type Google Drive).
3. Select the Google Drive icon.
4. Select My Drive (or whatever sub-folder you’ve created to put your 
files in).
Since your files are saved in Google Drive, they are saved online and 
available anywhere you have internet access. To access your files 
from any internet-connected computer  do the following:
1. Open the computer’s web browser.
2. In the browser’s address bar, type drive.google.com (this is the 
Google Drive web address).
3. Login using your Google account username and password.
4. Select My Drive (or whatever folder you’ve created to put your files 
in).
How to share documents with other users
1. Select the Share button   in the upper right corner of your 
document.
2. Add people by typing in their email address. The sharing option 
works with your Gmail contacts, so as you type your email contacts 
appear for you to quickly select.
3. After you select Done , they’ll receive an email letting them 
 
know a document has been shared with them. 
						

							22 - Chrome OS tips and tricks
How to start a video chat
For all you Skype users out there, Google+ Hangouts are free video 
chats for up to ten people. To make a Hangouts video call, do the 
following:
1. Press the Search key   on your keyboard. 
2. Select All Apps (or type Hangouts). 
3. Select the Hangouts call icon  .
4. Type in the name or email address of a person.
5. Select the Invite button to start your Hangout.
How to listen to music
1. Press the Search key   on your keyboard. 
2. Select All Apps (or type Play Music). 
3. Select Play Music .
For other streaming apps like Pandora, Spotify, Rdio, Deezer and 
more (availability varies by country):
1. Press the Search key   on your keyboard. 
2. Select All Apps (or type Web Store). 
Note
Play Music may not be available in all countries and regions. Google Play’s 
current list of country availability for apps and digital content, visit https://
support.google.com/googleplay/answer/2843119?hl=en 
						

							Chrome OS tips and tricks - 23
3. Select Web Store  to go to the Chrome Web Store.
4. Search for Pandora or other music apps.
5. When you find what you want, select the ADD TO CHROME button.
How to watch videos, TV, or movies
1. Press the Search key   on your keyboard. 
2. Select All Apps and select one of the following options: 
a. Select YouTube   to view a vast amount of user-uploaded 
 
videos covering nearly everything imaginable. 
b. Select Play Movies  to watch the movies and TV shows you 
love.
c. To find more entertainment apps like Netflix, Flixster, and more 
 
(availability varies by country), select Web Store  to go to 
 
the Chrome Web Store. Then, search for Netflix or other 
entertainment apps.
Note
Play Movies may not be available in all countries and regions. Google Play’s 
current list of country availability for apps and digital content, visit https://
support.google.com/googleplay/answer/2843119?hl=en 
						

							24 - Chrome OS tips and tricks
Working with Microsoft Office (Word, Excel, and 
Powepoint) documents
Open and edit Microsoft Office files using Google’s 
office compatibility mode
1. Press the Search key   on your keyboard. 
2. Select All Apps (or type Files). 
3. Select the Files  icon.
4. Double-click on any Microsoft Office file stored in Google Drive or 
on an external hard drive or USB flash drive connected to your 
Chromebook.
Google Chrome automatically opens and enables limited editing of the 
document.
Convert Microsoft Office files to Google Drive formats
1. Press the Search key   on your keyboard. 
2. Select All Apps (or type Files). 
3. Select the Files  icon.
4. Double-click on any Microsoft Office file stored in Google Drive or 
on an external hard drive or USB flash drive connected to your 
Chromebook.
5. Select File > Save as Google Docs, Slides, or Sheets (format 
depends on the type of document). 
						

							Chrome OS tips and tricks - 25
Export Google Drive documents as Microsoft Office 
files
1. Press the Search key   on your keyboard. 
2. Select All Apps (or type Docs).
3. Select Google Docs, Sheets, or Slides (depending on the 
document you want to create).
4. After creating the content of your document, select File > Download 
as and select the type of format you want to save as.
5. The file is saved to the download section of the Files app.
Opening Microsoft Office files using Microsoft’s Office 
Online apps from the Chrome Web Store
Another option for working with Microsoft Office files is to use 
Microsoft’s own free web-based Office Online tools. You can 
download the Word Online, Excel Online, and PowerPoint Online 
apps from the Chrome Web Store (you’ll need to create a Microsoft 
account if you don’t already have one). Then, you can login and 
create files or upload files you have already created and edit them. 
How to use your Chromebook when there’s no 
internet
The Chrome Web Store contains useful offline apps (see Installing 
new apps from the Chrome Web Store on page 15). You’re able to 
filter your app search by selecting the Runs Offline checkbox. For 
Note
Office Online programs save files you create exclusively to Micrsoft’s own 
OneDrive cloud storage. Though you can download a file you create and then 
move it to Google Drive or a removable storage device, you cannot save it 
directly to those locations. Also, to work on a file you’ve already created, you 
must first upload it to OneDrive by selecting Open from OneDrive from 
within whichever Office Online product you are using (you can install the 
OneDrive app from the Chrome Web Store as well). 
						

							26 - Chrome OS tips and tricks
those times you don’t have an internet connection, these apps help 
you stay productive and entertained. A few of the pre-installed options 
are described below.
Gmail Offline
1. Press the Search key   on your keyboard. 
2. Select All Apps (or type Gmail Offline). 
3. Select the Gmail Offline icon.
4. Use the app like you normally would. It’ll update and send your 
emails the next time you log on to the internet.
Google Drive
1. Press the Search key   on your keyboard. 
2. Select All Apps (or type Google Drive). 
3. Select the Google Drive 
 icon.
Note
The first time you use Gmail Offline you MUST be connected to the internet 
to enable offline viewing.
Important
Any changes you make to a current document or any document you 
create while offline are saved locally on your computer and will not be 
seen if you open the document from Google Drive on another computer 
or device. The changes will only be reflected in the Google Drive online 
version of the document the next time you connect to the internet and 
access Google Drive. 
						

							Chrome OS tips and tricks - 27
4. Open a Google document you have already created or create one 
as you normally would (see Creating a new document on 
page 17). Notice the offline   icon displays next to the file name 
reminding you that you are working on this document while not 
connected to the internet.
5. Make your desired changes. The next time you are online and have 
Google Drive open, your local changes will upload to Google Drive.
You can’t open and access every type of file you have saved in 
Google Drive when there is no internet connection. To enable offline 
access to file types other than Google documents when offline, see 
Enable offline access to Google Drive files on page 18.
Note
If you make changes to a Google document while offline and someone else 
makes changes to the document as well (for example, if the document is 
shared with someone else), the next time you are online and have Google 
Drive open, your changes will merge with the other person’s changes. 
						

							28 - Settings
SETTINGS
Use the settings menu to adjust the various options for your 
Chromebook. To access the settings menu do the following:
1. Select the Status area of the shelf in the lower-right corner of the 
screen (where your account picture appears).
2. Select Settings.
3. To show the advanced settings, scroll to the bottom and select 
Show advanced settings...
Changing the language settings
1. Select the Status area of the shelf in the lower-right corner of the 
screen (where your account picture appears).
2. Select Settings.
3. Select Show advanced settings...
4. Scroll down and select Language and input settings...
5. Select Add to add additional languages. 
						

							Settings - 29
6. To enable a language for keyboard input, under Input Method select 
the checkbox next to your desired input method.
7. Select Done when finished.
Changing the clock settings
You can change the time format and time zone on your Chromebook. 
If the date or time is incorrect on your Chromebook, try adjusting the 
time zone.
To change the time zone:
1. Select the Status area of the shelf in the lower-right corner of the 
screen (where your account picture appears).
2. Select Settings.
3. Select Show advanced settings...
4. Scroll down and select the drop down box next to Time zone.
Customizing appearance
Customizing the wallpaper
1. Select the Status area of the shelf in the lower-right corner of the 
screen (where your account picture appears).
2. Select Settings.
3. Select Set wallpaper.
4. Select a preloaded wallpaper or select Custom, plus sign, and then 
Choose File to select your own image.
5. Once selected, select OPEN.
You can also choose Surprise Me to have the wallpaper change 
randomly.
Customizing the theme
1. Select the Status area of the shelf in the lower-right corner of the 
screen (where your account picture appears).
2. Select Settings.
3. Select Get themes. 
						

							30 - Settings
4. You’ll be taken to the Chrome Web Store, where you can find extra 
resources for the Chrome browser.
5. Once you find a theme that you’d like to try out, select it and then 
select ADD TO CHROME.
Setting up a printer
You can use the Google Cloud Print service to send print requests to 
many types of traditional cabled printer and wireless cloud ready 
printers; however, not all printers are supported.
To learn more about Google Cloud Print and how to set up your 
printer, reference Google’s own Chromebook Help to find 
comprehensive information on this topic. To access Chromebook 
Help, do the following:
1. Press the Search key   on your keyboard. 
2. Select All Apps (or type Get Help). 
3. Select the Get Help  icon.
4. Select Printing.
Updating Chrome OS
Automatic update
Each time you turn on your Chromebook, it automatically checks for 
updates. When an update is available, this update icon   will appear 
in the status area. To apply the update:
1. Select the Status area of the shelf in the lower-right corner of the 
screen (where your account picture appears).
2. Select Restart to update.
3. Your Chromebook will shutdown and automatically restart, with the 
update applied.