Xerox WorkCentre 5735A User Manual

Fax Overview
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Internet Fax
Internet Fax enables the creation of an 
electronic image file by scanning an original 
hard copy document. The scanned image is 
converted into E-mail format to transmit over 
the internet or intranet.
Recipients are selected from an address book or 
entered manually using the keyboard. Received 
Internet Faxes are automatically sent from the 
server to the device as print jobs.
For instructions on using the Internet Fax...

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If Authentication or Accounting has been enabled on your device you may have to enter log in details 
to access the features. Refer to Log In / Out on page 32 of Getting Started.
1. To select the Fa x service, press the Services Home 
button.
2. Select the Fa x option.
When a service is selected on the device, additional 
options and features are displayed. Most feature 
screens include the following buttons to confirm or 
cancel your...

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5. If required, select Add to add the number entered to the Recipient list. Enter additional numbers 
as required. The fax will be sent to all the numbers in the Recipient list.
6. Select the required features for your fax job using the touch screen:
7. Press Start to scan the originals and process the fax job. Remove the originals from the document 
feeder or document glass when scanning has completed.
Note:The Fa x job enters the job list ready...

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Speed Dialing
If numbers have been entered into the Address Book they can be accessed via a Speed Dial number. 
Each entry in the Address Book is allocated a 3-digit Speed Dial number, shown next to the entry. For 
information about the Address Book, refer to Address Book on page 77.
1. Select the Speed Dial option.
2. Select the fax number entry field and enter the 3-digit 
speed dial number.
3. Select Add to add the number to the Recipient...

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If more than one fax line is available, the following characters are also available:
•Line 1 [] selects line 1 to dial the number. Using the line selection identifier temporarily 
overwrites the fax settings and is for the current job only.
•Line 2 [] selects line 2 to dial the number. Using the line selection identifier temporarily 
overwrites the fax settings and is for the current job only.
3. When you have entered the fax number and dialing...

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Original Type
Use this option to define the type of original being used for scanning. Making the correct selection 
enhances the quality of your output image. The options are:
•Photo & Text is recommended for originals containing high quality photographs or line art and 
text. Using this setting the scanned image will contain high quality pictures though the sharpness 
of text and line art is slightly reduced.
•Photo is used specifically for...

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To select a Cover Letter:
1. Select the Cover Letter button and select On.
2. Select the To... field and enter the name of the recipient using the keyboard.
• Up to 30 alphanumeric characters can be entered.
• To delete a character use the backspace key, or to clear the entire entry select the X button.
•Use the Keyboards... button to access additional language keyboards.
3. Select the From... field and enter the name of the sender using the...

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6. To edit an existing entry, in the address book, select the entry from the list and select the Edit 
Details button. Edit the entry as required and select Save.
7. To clear an entry from the list, select the entry requiring deletion and select Clear Entry from the 
drop-down menu. A confirmation screen is displayed, select Clear Entry.
8. Select Close to return to the fax options screen.
The fax will be sent to all the numbers in the Recipient...

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Setting up the Address Book
Individuals
1. Select the Fa x tab and the Address Book button.
2. Select the Individuals button from the drop-down 
menu.
3. Select an empty slot from the list of entries. If 
necessary, use the scroll bar.
4. Select the Individual Name... field and enter the 
name of the recipient using the keyboard.
To delete a character use the backspace key, or to clear 
the entire entry select the X button.
Select Save.
5. Select...

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Groups
Group entries allow you to group individual entries under one number, for regularly used broadcast 
transmissions. When transmitting a fax you only have to enter the one group number to send to 
multiple destinations. Fax numbers can only be added to a group if they are entered as an individual 
entry.
1. To add a Group entry, select the Fa x tab and the Address Book button.
2. Select the Groups option from the drop-down menu.
3. Select...