Toshiba Stratagy Flash Ivp8 User Guide

							Manage Mailbox
Change Your Greeting
Stratagy User Guide   06/0249
Change Your Greeting Selection
1. From the Main Menu, 
press 
Manage Mailbox.Stratagy plays the Manage Mailbox Menu.
2. Press 

Change your 
Greeting.Stratagy prompts with a list of options from the 
Change Your Greeting Menu.
3. Enter a personal greeting 
number (

~)Your callers hear the selected greeting when you 
do not answer or when your telephone is busy.
...or 
 to select the 
system greeting.Your callers hear the system greeting when you do 
not answer or when your telephone is busy.
NoteIf you have recorded a busy greeting, this 
greeting does not play when your telephone 
is busy (see “Create or Record Over Your 
Busy Greeting” on page 55 for details).
Important!The last greeting selected or 
recorded is the greeting that callers 
hear as your User ID greeting.
...or 

 to review the 
current greeting.The current greeting plays.
4. Press 

 to return to the 
previous menuStratagy returns to the previous menu.
...or 


 to return to the 
Manage Mailbox MenuYou can select another user Manage Mailbox 
option.
...or 


to return to the 
Main Menu.You can select another Main Menu option. 
						

							Manage Mailbox
Change Your Greeting
50Stratagy User Guide   06/02
Review a Greeting
1. From the Main Menu, 
press 
Manage Mailbox.Stratagy plays the Manage Mailbox Menu.
2. Press 

Change your 
Greeting.Stratagy plays a list of options from the Change 
Your Greeting Menu.
3. Press 
 to review the 
current greetingThe current greeting plays. Stratagy prompts you 
with the Change Your Greeting Menu options.
NotePressing  does not affect the current 
greeting selection.
...or enter a number from 

~, then press 
 to 
review the greeting. Press
 

 
to return to previous 
menu.The greeting plays. Stratagy prompts you with the 
Change Your Greeting Menu options.
4. Press 

 to return to the 
Manage Mailbox MenuYou can select another user Manage Mailbox 
option.
...or 

to return to the 
Main Menu.You can select another Main Menu option. 
						

							Manage Mailbox
Change Your User Options
Stratagy User Guide   06/0251
Change Your User Options
Stratagy provides a number of special options to improve time management and 
productivity (menu shown below). For example, the DND feature can provide blocks 
of time for meetings or projects uninterrupted by the ringing of a telephone.
Important!If you do not hear all the options for this menu, they may not be 
configured for your telephone or system. Please ask your System 
Administrator to verify which user options are available to you.
From the Main Menu:
Manage Mailbox
From the Manage Mailbox Menu:
Change your User Options
Change your Do Not Disturb (On/Off)
Change your Call Screening (On/Off)
Change your Security Code
Select your Busy Greeting (toggle)
Record your Busy Greeting
Record your Name
Change message Notification
Review your Option Settings
Return to previous menuEnter notification template number
Enable/Disable notification 
template (toggle)
Change notification digits
Save changes
Return to previous menu Record
Review recording
Re-record
Append recording
Cancel recording
Save recording
3612 
						

							Manage Mailbox
Change Your User Options
52Stratagy User Guide   06/02
Change Your Do Not Disturb (DND) Setting
If you set this feature to on, stratagy automatically sends calls to your User ID 
(mailbox) without first ringing your telephone. The System Administrator can also set 
this feature to turn on or off automatically at pre-scheduled times and/or days of the 
week.
1. From the Main Menu, 
press 
Manage Mailbox.Stratagy plays the Manage Mailbox Menu.
2. Press 
Change your 
User Options.
3. Press 

Change your Do 
Not Disturb (On/Off).A prompt verifies the current status of the feature.
Important!DND on the Stratagy voice 
processing system is different from 
the DND features for your telephone 
system. If your telephone comes 
with a DND button or feature, it 
works independently from this 
feature on Stratagy.
4. (Optional) Press 

 again 
to reset the feature, if 
required.Pressing 
 toggles the DND feature On and Off. 
5. Press 
 to return to the 
Manage Mailbox MenuYou can select another user Manage Mailbox 
option.
...or 

to return to the 
Main Menu.You can select another Main Menu option. 
						

							Manage Mailbox
Change Your User Options
Stratagy User Guide   06/0253
Change Your Call Screening Setting
If you set this feature to on, Stratagy asks callers for their name and company. Without 
the caller’s knowledge, the system relays that information to you and provides you 
with special options to handle the call (menu shown below).
The System Administrator can also set this feature to turn on or off automatically at 
pre-scheduled times and/or days of the week.
1. From the Main Menu, 
press 
Manage Mailbox.Stratagy plays the Manage Mailbox options.
2. Press 
Change your 
User Options.
3. Press 
Change your Call 
Screening (On/Off).A prompt verifies the current status of the feature.
4. (Optional) Press 
 again 
to reset the feature, if 
required.Pressing  toggles the Call Screening feature On 
and Off. 
5. Press 
 to return to the 
Manage Mailbox MenuYou can select another user Manage Mailbox 
option.
...or 

to return to the 
Main Menu.You can select another Main Menu option.
Receive the call
Reject the call and let the call forward 
to your mailbox
Transfer the call to another extension 
with an announcement
Transfer the call to another extension 
without an announcement


 
						

							Manage Mailbox
Change Your User Options
54Stratagy User Guide   06/02
Change Your Security Code
Each User ID in the system has a security code. The code must be entered by you in 
order to “log on” to your User ID mailbox, enabling you to access your messages, 
settings, greetings, etc.
NoteYou can change your security code as often as you wish to ensure the privacy of 
your messages and personal greetings. 
1. From the Main Menu, 
press
Manage Mailbox.Stratagy prompts with a list of options from the 
Manage Mailbox Menu.
2. Press
Change your 
User Options.Stratagy prompts with a list of options from the 
Change your User Options Menu.
3. Press
Change your 
Security Code.Stratagy prompts you to enter your new security 
code.
4. Enter your new security 
code +
.The minimum and maximum number of digits for 
the security code are determined by your System 
Administrator. Please ask your System 
Administrator for confirmation on the number.
Stratagy prompts you to re-enter your new 
security code for verification.
5. Re-enter your new 
security code +
.After entering the security code a second time, 
Stratagy announces that your security code has 
been changed. 
						

							Manage Mailbox
Change Your User Options
Stratagy User Guide   06/0255
Create or Record Over Your Busy Greeting
You can record your own custom busy greeting that plays when callers reach your 
extension and it is busy. While your callers are listening to the busy greeting, they can 
enter a different User ID, press 

 to hold (if configured for your mailbox by the 
System Administrator), or remain on the line to leave a message. 
NoteDepending on the configuration of your telephone and telephone system, 
Stratagy may not receive a busy tone when callers reach your extension. If 
Stratagy doesn’t receive a busy tone, your selected personal greeting plays 
instead.
If a custom greeting is not recorded, the default system busy greeting plays.
1. From the Main Menu, 
press 
Manage Mailbox.Stratagy plays the Manage Mailbox options.
2. Press 
Change your 
User Options.
3. Press
Record your 
Busy Greeting.Stratagy prompts you to record your custom busy 
greeting.
4. Begin recording at the 
tone. Press 
 when done.
5. (Optional) After 
recording, you can press:

Review greeting The complete greeting plays.
Re-record
Press 
 when done.The system prompts you to record at the beep.
Append recording
Press
when done.The system prompts you to record at the beep. The 
appended greeting plays after the already recorded 
portion of the greeting.
Cancel recording The greeting is canceled. The system returns to 
the previous menu.

Save recording Stratagy tells you that the greeting has been saved 
and returns to the previous menu. 
						

							Manage Mailbox
Change Your User Options
56Stratagy User Guide   06/02
Select Your Busy Greeting
6. Press 
 to return to the 
Manage Mailbox MenuYou can select another user Manage Mailbox 
option.
...or 

to return to the 
Main Menu.You can select another Main Menu option.
1. From the Main Menu, 
press 
Manage Mailbox.Stratagy plays the Manage Mailbox options.
2. Press 
Change your 
User Options.
3. Press
Select your Busy 
Greeting (toggle).A prompt verifies the current status of the feature.
4. (Optional) Press 
 again 
to reset the feature, if 
required.Pressing  toggles between selecting your custom 
busy greeting and the system busy greeting. 
5. Press 

 to return to the 
Manage Mailbox MenuYou can select another user Manage Mailbox 
option.
...or 

to return to the 
Main Menu.You can select another Main Menu option. 
						

							Manage Mailbox
Change Your User Options
Stratagy User Guide   06/0257
Record Your Name
Your name is announced whenever you log onto your mailbox, the directory is 
accessed, the system greeting is selected, or when a message is sent by another 
Stratagy user. 
Stratagy prompts you through the entire recording sequence. You can re-record your 
name at any time simply by repeating these steps.
Notes
Some Stratagy systems may not be configured to play your name when you log on 
to your mailbox.
Your system may be programmed such that you need to record your extension as 
well as your name. Ask your System Administrator for the requirements of your 
system.
1. From the Manage 
Mailbox Menu, press


Change your User 
Options.Stratagy prompts with Change your User Options 
Menu.
2. Press
 Record your 
Name.Stratagy prompts you to record your name. 
3. At the tone, state your 
name slowly and clearly 
(and your extension, if 
required).
Press
when done.
4. (Optional) After 
recording, you can press:

Review recording Your newly recorded name (and extension) plays.
Re-record
Press
when done.You can re-record your name (and extension) as 
often as you wish. 
						

							Manage Mailbox
Change Your User Options
58Stratagy User Guide   06/02
Change Your Message Notification
Your User ID can have up to 10 notification records programmed by the System 
Administrator with a specific notification method (message waiting lights, pagers, 
voice, etc.) and the time/day when that notification record applies. The repeat count 
(how many times the notification is attempted) and interval for retrying the 
notification is also set.
Once you have turned on the notification record numbers, Stratagy automatically calls 
you at the designated number and with the chosen notification method. 
Using the Change Message Notification option, you can enable/disable a notification 
method and/or change the notify phone number.
Append recording
Press
when done.You can add a short comment that plays at the end 
of the recording (for example, a vacation 
announcement).
Cancel recording You can cancel your newly recorded name (and 
extension) and return to the previous menu.

Save recording Stratagy confirms that your name (and extension) 
has been recorded and returns to the previous 
menu.
1. From the Main Menu, 
press 
Manage Mailbox.Stratagy plays the Manage Mailbox options.
2. Press 
Change your 
User Options.
3. Press
Change message 
Notification.
4. Enter the notification 
template number (

~
).Stratagy confirms the template number, spells the 
template title, states whether the template is 
enabled or disabled, and tells you the phone 
number (if applicable).
NoteTo select the correct notification template, 
you need to keep a written record of the 
template number and function for each 
template you will be changing.