Panasonic Kx Tg2740 Operating Instructions Manual

							81
Cordless Telephone
For assistance, please call: 1-800-211-PANA(7262)
Incoming Call Tone
While using one line, you can be informed if another call arrives on the
other line by two tones. During an intercom call (p. 64) or while using the
Room Monitor feature (p. 72) or while listening to messages (p. 86, 91),
you can also be informed by two tones if a call arrives. If you set to ON,
this incoming call tone will be heard for as long as the line rings. To delete
the incoming call tone, set to OFF. To set the incoming call tone to sound
twice, set to “2”. Both the handset and base unit are preset to “2”.
Handset
Make sure the handset is not being used.
1
Press (CONF/FUNCTION).
2
Scroll to “Ringer setting” by pressing
Öor Ñ, and press á.
3
Scroll to “Incoming call” by pressingÖ
or Ñ, and press á.
•The current setting will be displayed.
4
Select the desired setting, “On”, “Off” or
“2”, by pressing 
Öor Ñ.
5
Press the right soft key ( ).
•A beep sounds.
•To exit the programming mode, press (OFF).
Base unit
Make sure the base unit is not being used.
1
Press (FUNCTION), and scroll to “Ringer
setting” by pressing 
Öor Ñ, and press
á.
2
Scroll to “Incoming call” by pressingÖ
or Ñ, and press á.
•The current setting will be displayed.
3
Select the desired setting, “On”, “Off” or “2”,
by pressing 
Öor Ñ.
4
Press á(Save).
•A beep sounds.
•To exit the programming mode, press (STOP/EXIT).
SAVE
Save directory
HRinger setting
Copy directory
Ringer tone
HIncoming call
---------------
Incoming call
Incomin
tone :2GFSAVE
Ringer tone
HIncoming call
---------------
Incoming call
Incomin
tone :2GF
H=Save
LINE1LINE2
Save directory
HRinger setting
Date and time 
						

							82
Mailbox Features
The system accommodates three voice mailboxes. You can share the
mailboxes with other members of your family or office, in your
convenience. Callers from touch tone phones can specify one of three
mailboxes to leave a message there. If callers do not specify a mailbox or
call from rotary telephones, messages will be recorded into Mailbox 1.
When a caller calls
The caller will hear the greeting message (p. 28) if the Answering System
is on for the line (p. 84). 
– Callers can specify a mailbox by pressing 
(#)(1)(Mailbox 1), (#)(2)
(Mailbox 2) or (#)(3)(Mailbox 3) while or after hearing the greeting
message. They will then hear “Please leave your message”, and they can
start recording a message.
–
•If you want to make callers leave messages in a specific mailbox, we recommend you
record a greeting message such as: “Hello, this is (your name and/or number). Sorry
we cannot take your call. If you have a message, for John press (#)and (1), for Jane
press (#)and (2), for Jack press (#)and (3). Or just stay on the line and leave a
message after the beep. Thank you.”
– Callers wait until the greeting ends, then they can leave a message. The
message will be automatically recorded into Mailbox 1.
Useful information:
•You can leave a memo message for other users in a mailbox with the base unit (p. 89).
•You can transfer a call to one of the mailboxes, which callers can leave a
message there (p. 90).
•If you want to prevent unauthorized people from accessing Mailbox 2 or 3 to
listen to the messages, you can assign a password to each mailbox (p. 83).
•All messages (greeting, incoming, memo) are stored in digital memory of the
base unit. 
•The total recording time is about 15 minutes. If messages are recorded in
noisy rooms, the time may be shortened by up to 3 minutes.
•To select the caller’s recording time, see page 27.
•A maximum of 64 messages (including the greeting message and memo
messages) can be recorded.
Incoming
Voice Messages
M
ailbox1M
ailbox2Mailbox3
If not specifiedCaller presses
(#)(3).
Caller 
presses
(#)(2).
Caller 
presses
(#)(1). 
						

							83
Answering System
For assistance, please call: 1-800-211-PANA(7262)
Setting the Mailbox Password (for Mailbox 2 and 3)
You can use Mailbox 2 or 3 for your personal mailbox, and prevent unauthorized
people from accessing the mailbox and listening to the messages. Assign 2-digit
password (00–99) to Mailbox 2 or 3. Each password and the remote code (p. 95)
must be unique. Once the password is assigned to Mailbox 2 or 3, no one can
access the mailbox to listen to messages without entering the password.
Use the base unit. Make sure the base unit is not being used.
1
Press (FUNCTION), and scroll to “Initial
setting” by pressing 
Öor Ñ, and press
á.
2
Scroll to “Set answering” by pressing Ö
or Ñ, and press á.
3
Scroll to “Set mailbox2&3
” by pressing
Öor Ñ.
4
Press á.
5
Select the mailbox by pressing Ñ
(Mailbox 2) or Ö(Mailbox 3).
•If the password has already been assigned to
the mailbox, it is displayed.
6
Enter a password using a 2-digit number
(00–99)
.
•If you entered a wrong number, press (ERASE)
and enter the password again.
7
Press á(Save).
•A beep sounds.
•If 3 beeps sound, you entered the same password as the other mailbox or
the remote code (p. 95) or the entered password was one-digit. Start again
from step 6 and select another password.
•To exit the programming mode, press (STOP/EXIT).
To check the password: Repeat steps 1 to 5.
•The password is displayed. When finished, press 
(STOP/EXIT).
To erase the password
Press (ERASE)in step 6, and press the á(Save).
•You will be able to access the mailbox without entering the password.
Set password
Mailbox2 :--
H=Save
Set password
F=Mailbox2G=Mailbox3
Set password
Mailbox2 :22
H=Save
Copy directory
HInitial setting
---------------
Remote code
HSet mailbox2&3
Call monitoring
Set tel line
HSet answering
--------------- 
						

							2PRIVACY3
The Answering System allows the unit to
answer calls with a greeting message. Callers
can then leave a message in a mailbox (p. 82).
While recording, “-Answering-” and the
called line will flash on the base unit display
and the mailbox icon is displayed.
Setting the Unit to Answer Calls
First select the line(s), then turn the Answering System on for the line(s).
To select the line(s) for the Answering System
Both lines (Line 1 & Line 2) are selected at the factory. To turn on the
Answering System for either line, select Line 1 or Line 2.
Use the base unit. Make sure the base unit is not being used.
1
Press (FUNCTION).
2
Scroll to “Initial setting” by pressing
Öor Ñ,and press á.
3
Scroll to “Set answering” by pressing Ö
or Ñ, and press á. 
4
Press áat “Answer line”.
•The current setting is displayed.
5
Select “Line1”, “Line2” or
“Line1&Line2” by pressing 
Öor Ñ.
6
Press á(Save).
•A beep sounds.
•You can exit the programming mode any time by pressing (STOP/EXIT)
.
-Answering--L1-
84
Automatic Answering Operation
---------------
HAnswer line
Greeting record
Copy directory
HInitial setting
---------------
Set tel line
HSet answering
---------------
Answer line
:Line1
Answer line
:Line1GF
H=Save
1MAILBOX
Ex. Caller calls Line 1 and
records in Mailbox 1.
Answer line
:Line1&Line2GF
H=Save 
						

							85
Answering System
For assistance, please call: 1-800-211-PANA(7262)
To turn on the Answering System for the selected line(s)
Press (ANSWER!ON).
•The ANSWER ON indicator lights.
•“Answer set” with the line(s) and the current day and
time will be announced.
•The unit will announce the remaining recording time
if it is less than 5 minutes. 
•If you hear “Memory full”, “” is
displayed on the base unit and the ANSWER ON
indicator flashes rapidly, erase some, or all, of the
messages (p. 88).
•
You can also turn on the Answering System remotely using any other phone (p. 98).
•If you turn the Answering System on with “” flashing, “” will disappear but
the clock is still incorrect. Adjust the date and time (p. 20). If you subscribe to a
Caller ID service (p. 40), the caller ID information will adjust the clock. 
To turn off the Answering System
Press (ANSWER!ON).
•The ANSWER ON indicator light goes out and “Answer off” is heard.
•To turn off the Answering System on either line when the system is turned on for
both lines, select the line which you want to leave on by programming (p. 84)
without pressing (ANSWER!ON).
Monitoring incoming calls
While a call is being recorded, you can monitor it through the base unit
speaker.
•To increase the speaker volume, press Ñ. To decrease, press Ö.
•If both lines are receiving calls at the same time, only the first one can be monitored.
To answer the call with the base unit speakerphone, press the called line
button. For the handset, press the relevant soft key ( or  ). 
The unit stops recording.
To turn the Call Monitoring feature off:
If the call monitoring feature is not required, turn it off by programming.
1. While the base unit is not in use, press 
(FUNCTION), and scroll to
“Initial setting” by pressing 
Öor Ñ, and press á.
2. Scroll to “Set answering” by pressing 
Öor Ñ, and press á. 
3. Scroll to “Call monitoring” by pressing 
Öor Ñ, and press á.
4. Select “Off” by pressing 
Öor Ñ.
5. Press 
á(Save).
•To turn the feature on, select “On” in step 4, and press á(Save).
LINE2LINE1
ALL MAILBOX FULL
Answer set L1&L2
G
Ex. Answer set for both
lines
MAILBOX
Call monitoring
:OffGF
H=Save 
						

							1
PRIVACY3
86
Listening to Messages
To play back messages
Press the MAILBOX button ((MAILBOX!1), 
(MAILBOX!2)or (MAILBOX!3)).
•The display shows the total number of
recorded messages in the mailbox.
•The unit announces “Mailbox (No.)” and the
number of new messages in the mailbox, and
plays back the new messages.
•If old messages exist with new messages in
the mailbox, only new messages will be
played back.
•When the mailbox has no new messages,
the unit announces “Mailbox (No.)” and “No
new messages. All message playback”, and 
plays back all messages in the mailbox.
When Mailbox 2 or 3 has the
password:
1. Press 
(MAILBOX!2)or (MAILBOX!3).
•“Enter Mailbox password” will be heard.
2. Enter the Mailbox password (p. 83).
•The unit announces “Mailbox (No.)” and the
number of new messages in the mailbox, and
plays back the new messages. If there are no
new messages, all messages in the mailbox
will be played back.
Ex. Mailbox 2
•During playback, the display shows the message number of the mailbox. 
(Ex. While the first message of the mailbox is being played back, 
“–––Massage 1----” is displayed.)
•At the end of the last message of the mailbox, “End of final message” is heard.
The unit will announce the remaining recording time if it is less than 5 minutes.
•When the mailbox has no messages, the unit announces “Mailbox (No.)” and
“No messages”.
If the ANSWER ON indicator flashes,
new messages have been recorded.
The mailbox icons ( ,  and )
which have new messages also flash
on the base unit display. 
•If only old messages exist in a mailbox,
the mailbox icon will display but will not
flash.
321
Ex. Mailbox 1 has new messages;
Mailbox 2 has old messages;
Mailbox 3 has no messages.
To listen to messages with the handset, see page 91.
4:50PM JAN. 3
Received calls 
G
MAILBOX12
PRIVACY3
Enter mailbox
password :--
MAILBOX2
MAILBOX Buttons
ANSWER ON Indicator
(STOP/EXIT)       ,     ,     ,   
PRIVACY32
Mailbox1
10 messages 
G
1
Ex. 10 messages exist in
Mailbox 1.
MAILBOX 
						

							87
Answering System
For assistance, please call: 1-800-211-PANA(7262)
To stop
operationPress (STOP/EXIT).
•To resume playback, press the MAILBOX button
((MAILBOX!1), (MAILBOX!2)or (MAILBOX!3)) whose
message is being played.
•If you do not press any button for 60 seconds or if you press
(STOP/EXIT)again, the playback mode will be canceled.
Press Ü.
•If you press within 5 seconds of playback, the previous
message will be played.
Press á.
During playback
To repeat
message
To skip
message
Slow Talk message playback
For easier listening of recorded messages, you can slow down the
playback speed.
Press the MAILBOX button (
(MAILBOX!1), (MAILBOX!2)or (MAILBOX!3))
whose message is being played.
•The playback speed will slow down by 30% and “-slow-” will display.
•To return to the normal speed, press the MAILBOX button again during playback.
•Each time you press the MAILBOX button during playback, the playback speed
will change to slow/normal.
•The playback speed will return to normal after you finish listening to messages.
To adjust the speaker volume:
9 levels (0–8) are available during playback. 
To increase, press 
Ñ. To decrease, press Ö.
For Caller ID service users (p. 40)
During playback, the base unit displays the
name and/or number of the caller whose
message is being played.
To call back the displayed number:
Press (DIGITAL!SP-PHONE)or a line button while the number is displayed.
•If the line selection is “Auto” (p. 80) and the indicated line is being used,
select the other line by pressing the line button.
•The base unit stops playback and automatically dials the phone number.
•If you need to edit the phone number to call back, press (EDIT)until the
desired edit pattern displays. The number will be edited to one of three
patterns (p. 44). You can then call back the caller.
•After listening to new incoming messages, “√” will be added to the call entries
in the base unit Caller List (p. 42).
SMITH,JACK
1-234-567-8901
---Message 1----
I=RepeatH=Skip
1 
						

							88
Erasing Messages
The unit will announce the remaining recording time after playback, if it is
less than 5 minutes. New messages cannot be recorded when:
—“Memory full” is heard.
—“ ” is displayed on the base unit.
—the ANSWER ON indicator flashes rapidly (only when the Answering
System is on).
Erase some, or all, of the messages. We recommend you erase
unnecessary messages after each playback.
Erasing a specific message
Press (ERASE)while the message you want to erase is being played 
(p. 86).
•A short beep will sound and the message will be erased.
•The unit will continue to play the next message.
Erasing all messages in the mailbox
All of the recorded messages in the desired mailbox can be erased at one
time.
1
Press (ERASE)while the base unit is not
being used.
•“To erase all messages, please select Mailbox” is
heard.
2
Within 5 seconds, press the MAILBOX
button (
(MAILBOX!1), (MAILBOX!2)or
(MAILBOX!3)).
•If the Mailbox 2 or 3 has the password, enter it
(p. 83).
•A long beep sounds and “Mailbox (No.)” and “No
messages” are heard.
ALL MAILBOX FULL
Select MAILBOX
to erase all
messages
1PRIVACY2
Mailbox3
All erase
STOP=End
Ex. Mailbox 3 is selected.
3MAILBOX 
						

							You can record your own voice memo message of up to 3 minutes, in the
desired mailbox for other users or yourself.
1
Press (MEMO).
•“Please select Mailbox” is heard.
2
Within 5 seconds, press a mailbox
button (
(MAILBOX!1), (MAILBOX!2)or
(MAILBOX!3)).
3
After a long beep, talk clearly
approximately 8 inches (20 cm) away
from the MIC.
•The base unit display shows the elapsed
recording time. 
•If you record for over 3 minutes, the unit will
stop recording. 
4
When finished, press (MEMO)or
(STOP/EXIT).
•A beep sounds.
•When the memo message is played back, the display will show the message
number of the mailbox and caller information will not display (p. 87, 92).
89
Answering System
Recording a Memo Message
For assistance, please call: 1-800-211-PANA(7262)
Select MAILBOX
to record a memo
message
1
Ex. Mailbox 2 is selected.
PRIVACY3
Memo record
Mailbox2 00-00
STOP=End
MAILBOX2
1PRIVACY3
Memo record
Mailbox2 00-20
STOP=End
MAILBOX2 
						

							90
Transferring a Call to a Mailbox
When you answered a call, and the caller wants to talk to someone who
the caller knows is not available, you can place the caller into one of the
mailboxes, where the caller can leave a message.
The following is how calls must be transferred to a mailbox: 
After you answered a call, you may announce that person the caller
wishes to speak to is not available, and remind the caller to press the #
sign and the mailbox number if necessary.
1
You may remind the caller to press the #
sign and the mailbox number if necessary,
and press 
(HOLD)(TRANSFER)on the
handset or press
(LOCATOR/INTERCOM/TRANSFER)on the
base unit.
•The call is put on hold.
2
Press (9)to hang up the call.
After you press (9):
The caller will then hear the line’s greeting message (p. 28), and while that
message is playing the caller can press (#)(1)(Mailbox 1), (#)(2)(Mailbox 2)
or (#)(3)(Mailbox 3). After that the caller will hear “Please leave your message”.
The caller can leave a message in the mailbox.
OR
If the caller does not specify the mailbox, the caller can leave a message in
Mailbox 1 after the greeting message.
•Even if you subscribed to a Caller ID service (p. 40), caller information will not
display while the caller is recording a message or the message is being played.
The caller information will be recorded in the Caller List (p. 41) if the transferred
call is an in-coming call.
Interrupting remote operation (p. 94)
If a user is accessing a mailbox from a remote location, and you
mistakenly answer the call;
1. Press 
(HOLD)(TRANSFER)on the handset or
(LOCATOR/INTERCOM/TRANSFER)on the base unit. 
2. Press 
(9). 
The user can then access a mailbox, by entering the remote code or
the mailbox password (see “Remote Operation from a Touch Tone
Phone”, p. 94).
Press extension#
to transfer
0-8=Extension
9=Mailbox