Kyocera TASKalfa 300i User Manual

Basic Operation
3-27
3
Confirmation Screen of Destinations
When selecting [On] for Dest ination Check before Send (page 8-29), the confirmation screen of destinations 
appears after pressing the  Start key.
Follow the steps below to  confirm the destinations.
1Press [ ] or [ ] to confirm every destination.
Press [Detail] to display the detailed information on 
the selected destination.
To delete the destination, select the destination you 
want to delete and press [Delete]. Press [Yes] in the...

Basic Operation
3-28
Specifying Destination
When specifying destination, choose from the Address Book or use the One Touch Keys.
NOTE: You can set the machine up so that the address book screen appears when you press the Send  key. 
For details, refer to Setting the Default Send Screen on page 8-30 .
Choosing from the Address Book
Select a destination registered in the Address Book.
1In the basic screen for sending, press [Address 
Book].
2Press the checkbox to select the desired 
destination from the...

Basic Operation
3-29
3
Destination Search
Destinations registered in the Address Book can be searched.
 Advanced search by type or by initial letter is also available.
The procedures for using the different search modes are explained below.
Search by name
Press [Search(Name)] and enter the required name.
Search by address number
Press [Search(No.)] and enter the address number you wish to search.
Advanced search by initial letter
Press the key for the r equired initial letter.
Advanced search by...

Basic Operation
3-30
Choosing by One Touch Key
Select the destination using the One Touch Keys.
In the basic screen for sending, press the One Touch 
Keys where the destination is registered.
NOTE: If the One Touch Keys for the desired 
destination is hidden on the touch panel, press [ ] or 
[ ] to scroll and view next or previous One Touch 
Keys.
This procedure assumes that One Touch Keys have 
already been registered.
Refer to  Adding a Destination on One Touch Key on 
page 8-55  for more information...

Basic Operation
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3
Using Document Box
What is Document Box?
Document Box is an area in the hard disk in which you can save documents for later retrieval or sharing among 
multiple users.
Document Box contains four types of componen t boxes which provide the following functions.
Custom Box...page 6-2
Custom Box is a component box which you can create withi n the Document Box and store data for later retrieval. 
You can create or delete a Custom Box, and manipulate data in various ways as described...

Basic Operation
3-32
When additional copies are required, you can reprint the 
required number of copies from the operation panel.
By default, up to 32 documents can be stored.
When power is turned off, a ll stored jobs will be deleted.
NOTE: When you attempt to store documents in excess of the above  maximum, the oldest document data will 
be overwritten by the latest document data.
The Proof and Hold feature produces only a single proof  print of multiple-print job and holds printing of the 
remaining...

Basic Operation
3-33
3
Basic Operation for Document Box
This section explains basic operations for document boxes, using examples where tasks are carried out with 
custom boxes.
NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User 
Logon privileges, refer to User Privileges on page 3-38 .
The basic procedure for using docu ment boxes is explained below.
1Press the Document Box  key.
The default document box screen appears.
2Press [Custom Box],...

Basic Operation
3-34
Custom Box List
The box list shows the registered custom boxes. The custom boxes can be listed by box number or by box name. 
You can manipulate the list in a range of ways, as shown below.
Custom Box.
No. Name OwnerUsed Area
Register/Edit
Box 1/1
Store File Detail Open
Custom Box Job Box Removable Memory FAX Box
Status 08/08/2009    10:10
000110%
Box
0002 20%
Box
0003 30%
User
User
User
1
2
3
Box
0001
0002
0003 Search(Name)
Search(No.)
Listing the boxes by number in ascending/...

Basic Operation
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3
Document List
The document list is a list of the documents stored in the custom box. Documents can be listed either by name 
or as thumbnails. The list can be used as shown below.
List
Thumbnail
NOTE: You can select multiple documents by pressing the respective document checkboxes. However, note 
that you cannot select multiple documents when you are sending documents.
1/1
0001  0404200710574501  10/10/2008 09:40 21
Box:  
File Name Date and Time Size
MB
Status 08/08/2009    10:10...

Basic Operation
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Viewing/Editing Box Details
You can check and modify box information.
Use the procedure below.
1Press [Register/Edit Box] in the box list screen.
2Highlight the box whose details you wish to check 
or edit and press [Detail/Edit].
NOTE: If a custom box is protected by a password, 
enter the correct password.
3Check the box details.
To edit details, press [Change] of the detail you 
wish to edit. Edit the detail as desired and press 
[OK].
4If you have changed the details, press...