HP Color LaserJet 4700dn User Manual

							
5.Insert the tray into the printer. The printer will display the tray’s media type and size. If the
configuration is not correct, press the 
 key when the printer prompts you to configure the tray for
type and size. (For more information see 
Configuring a tray when loading paper .)
6.If the configuration is correct, press  to clear the message.
Loading undetectable standard-sized media into Tray 2 and optional
trays
CAUTION If paper is loaded in Trays 3 through 6 when the printer is in sleep mode, the new
paper will not be sensed when the printer comes out of sleep mode. This could cause the wrong
paper to be used for a print job. Be sure to wake the printer before loading paper in these trays.
Undetectable standard-sized media sizes are not marked in the tray, but are listed in the  Size menu for
the tray.
The following undetectable standard-sized media is supported in the 500-sheet trays: executive (JIS),
8.5 x 13, double Japan postcard, and 16K.
CAUTION Do not print cardstock, envelopes, heavy or extra heavy paper, or unsupported sizes
of media from the 500-sheet trays. Print on these types of media only from Tray 1. Do not overfill
the input tray or open it while it is in use. Doing so can cause paper jams.
1. Remove the tray from the printer.
ENWW Configuring input trays 105
 
						

							
2.Adjust the rear media-length guide by squeezing the guide adjustment latch and sliding the back
of the tray to the length of the media being used.
3.Slide the media-width guides open to the size for the media you are using.
4.Load media into the tray face up.
NOTE For best performance, load the tray completely full without splitting or fanning the
ream of paper. Splitting or fanning the ream might cause a multi-feed problem, which could
result in a paper jam. The capacity of the paper tray can vary. For example, if you are using
75 g/m
2 (20 lb) paper, the tray holds a full ream of 500 sheets. If the media is heavier than
75 g/m2 (20 lb), the tray will not hold a full ream, and you must reduce the number of sheets
accordingly. Do not overfill the tray because the printer might not pick up the paper.
NOTE If the tray is not properly adjusted, the printer might display an error message or
the media might jam.
NOTE If you are duplex printing, see 
Two-sided (duplex) printing  for loading instructions.
106 Chapter 4   Printing tasks ENWW
 
						

							
5.Insert the tray into the printer. The printer will display the tray’s media type and size. If the
configuration is not correct, press the 
 key when the printer prompts you to configure the tray for
type and size. (For more information, see 
Configuring a tray when loading paper .)
6.If the configuration is correct, press  to clear the message.
Loading custom-sized media in to Tray 2 and optional trays
To use custom media, you must change the size setting on the control panel to  CUSTOM and set the
unit of measure, X dimension, and Y dimension. See 
Configuring a tray to match print job settings  for
more information.
1. Remove tray from the printer.
2.Slide the media width guides all the way open and adjust the rear media-length guide to the length
of the paper being used.
ENWW Configuring input trays 107
 
						

							
3.Load media into the tray face up.
NOTE For best performance, load the tray completely full without splitting or fanning the
ream of paper. Splitting or fanning the ream might cause a multi-feed problem, which could
result in a paper jam. The capacity of the paper tray can vary. For example, if you are using
75 g/m
2 (20 lb) paper, the tray holds a full ream of 500 sheets. If the media is heavier than
75 g/m2 (20 lb), the tray will not hold a full ream, and you must reduce the number of sheets
accordingly. Do not overfill the tray because the printer might not pick up the paper.
NOTE If you are duplex printing, see Two-sided (duplex) printing  for loading instructions.
4.Slide the media width guides in making sure that they gently touch the paper. Insert the tray into
the printer.
5. Insert the tray into the printer. The printer will display the tray’s type and size configuration. To
specify custom dimensions, or if the type is not correct, press 
 and follow the prompts. To enter
specific dimensions or change the size selection from  ANY CUSTOM to CUSTOM , see 
Configuring
a tray to match print job settings .
6.If the configuration is correct, press  to clear the message.
108 Chapter 4   Printing tasks ENWW
 
						

							
Printing on special media
Use these guidelines when printing on special types of media.
NOTESpecial media such as envelopes, transparencies, custom-size paper, or heavy media
greater than 120 g/m2 is used in Tray 1.
To print on any special media, use the following procedure:
1. Load the media in the paper tray.
2. When the printer prompts you for the paper type, select the correct media type for the paper loaded
in the tray. For example, select  GLOSSY when loading HP Color Laser Glossy Photo Paper.
3. In the software application or the printer driver, set the media type to match the media type that is
loaded in the paper tray.
NOTE For the best print quality, always verify that the media type selected on the printer control
panel and the media type selected in the application or printer driver match the type of media
loaded in the tray.
Transparencies
When printing on transparencies, use the following guidelines:
● Handle transparencies using the edges. Oils from your fingers deposited on the transparency can
cause print quality problems.
● Use only overhead transparencies recommended for use in this printer. Hewlett-Packard
recommends using HP Color Laser Transparencies. HP products are designed to work together
for optimum printing results.
● In either the software application or the driver, select 
TRANSPARENCY as the media type, or print
from a tray that is configured for transparencies.
For more information, see 
Printer drivers  or Printer drivers for Macintosh computers .
CAUTIONTransparencies not designed for LaserJet printing might melt in the printer or wrap
around the fuser, causing damage to the printer.
Glossy paper
● In either the software application or the driver, select 
GLOSSY, HEAVY GLOSSY, or EXTRA
HEAVY GLOSSY  as the media type, or print from a tray that is configured for glossy paper.
● Use the control panel to set the media type to 
GLOSSY for the input tray being used.
● Because this affects all print jobs, it is important to return the printer to its original settings once the
job has printed. See 
Configuring input trays
 for more information.
NOTEHewlett-Packard recommends using HP Color Laser Glossy Photo Paper and soft
glossy papers designed for use in HP color laser printers. HP products are designed to work
together for optimum printing results. If other types of glossy media are used, print quality could
be compromised.
ENWW Printing on special media 109
 
						

							
Colored paper
●Colored paper should be of the same high quality as white xerographic paper.
● Pigments used in colored media must be able to withstand the printer’s fusing temperature of 190°
C (374°F) for 0.1 second without deterioration.
● The printer creates colors by printing patterns of dots, overlaying and varying their spacing to
produce various colors. Varying the shade or color of the paper will affect the shades of the printed
colors.
Envelopes
NOTE
Envelopes can be printed only from Tray 1. Set the tray’s media size to the specific
envelope size. See 
Printing envelopes from Tray 1 .
Adhering to the following guidelines will help ensure proper printing on envelopes and help prevent
printer jams:
●Do not load more than 20 envelopes into Tray 1.
● The weight rating of envelopes should not exceed 90 g/m
2 (24 lb bond).
● Envelopes should be flat.
● Do not use envelopes with windows or clasps.
● Envelopes must not be wrinkled, nicked, or otherwise damaged.
● Envelopes with peel-off adhesive strips must use adhesives that can withstand the heat and
pressures of the printer’s fusing process.
● Envelopes should be loaded face-down and with the postage end feeding into the printer first.
Labels
NOTE
For printing labels, set the tray’s media type to  LABELS in the printer control panel. See
Configuring input trays . When printing labels, use the following guidelines:
●Verify that the labels’ adhesive material can tolerate temperatures of 190°C (374°F) for 0.1 second.
● Verify that there is no exposed adhesive material between the labels. Exposed areas can cause
labels to peel off during printing, which can cause printer jams. Exposed adhesive can also cause
damage to printer components.
● Do not re-feed a sheet of labels.
● Verify that the labels lie flat.
● Do not use labels that are wrinkled, bubbled, or otherwise damaged.
Heavy paper
The following heavy paper types can be used with the HP Color LaserJet 4700 series printer.
110 Chapter 4   Printing tasks ENWW
 
						

							
Paper typePaper weight
Heavy and extra-heavy stock105-163 g/m2
28-43 lb
Cardstock164-220 g/m2
43-58 lb
Intermediate90-105 g/m2
24-28 lb
HP Tough paper5 mil
When printing on heavy paper types, use the following guidelines:
●Use Tray 1 for paper that is heavier than 120 g/m
2 (32 lb).
● For optimum results when printing on heavy paper, use the printer control panel to set the media
type for the tray to 
HEAVY.
● In either the software application or the driver, select 
Heavy as the media type, or print from a tray
that is configured for heavy paper.
● Because this setting affects all print jobs, it is important to return the printer back to its original
settings once the job has printed. See 
Configuring input trays
.
CAUTIONIn general, do not use paper that is heavier than the media specification
recommended for this printer. Doing so can cause misfeeds, paper jams, reduced print quality,
and excessive mechanical wear.
HP LaserJet Tough paper
When printing on HP LaserJet Tough paper, use the following guidelines:
● Handle HP LaserJet Tough paper only by the edges. Oils from your fingers deposited on
HP LaserJet Tough paper can cause print quality problems.
● Use only HP LaserJet Tough paper with this printer. HP products are designed to work together
for optimum printing results.
● In either the software application or the driver, select 
TOUGH PAPER as the media type, or print
from a tray that is configured for HP LaserJet Tough paper.
Preprinted forms and letterhead
Observe the following guidelines for best results with preprinted forms and letterhead:
● Forms and letterhead must be printed with heat-resistant inks that will not melt, vaporize, or release
undesirable emissions when subjected to the printer’s fusing temperature of approximately 190°C
(374°F) for 0.1 second.
● Inks must be non-flammable and should not adversely affect any printer rollers.
ENWW Printing on special media 111
 
						

							
●Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during
storage.
● Before loading preprinted paper such as forms and letterhead, verify that the ink on the paper is
dry. During the fusing process, wet ink can come off of preprinted paper.
● To load pre-printed forms and letterhead into Tray 1, load them face down with the top edge of the
page facing toward you.
● To load pre-printed forms and letterhead into Tray 2 or an optional tray, load them face up with the
top edge of the page facing away from you.
● When duplex printing, load pre-printed forms and letterhead into Tray 2 or an optional 500-sheet
tray face down with the top edge of the page towards you.
Recycled paper
This printer supports the use of recycled paper. Recycled paper must meet the same specifications as
standard paper. Hewlett-Packard recommends that recycled paper contain no more than 5% ground
wood.
112 Chapter 4   Printing tasks ENWW
 
						

							
Using features in the printer driver
When you print from a software program, many of the product features are available from the printer
driver. For complete information about the features that are available in the printer driver, see the printer-
driver Help. The following features are described in this section:
●
Creating and using quick sets
●
Creating and using watermarks
●
Resizing documents
●
Setting a custom paper size from the printer driver
●
Using different paper/covers
●
Printing a blank first page
●
Printing multiple pages on one sheet of paper
●
Printing on both sides of the paper
●
Setting the stapling options
●
Setting the color options
●
Using the HP Digital Imaging Options dialog box
●
Using the Services tab
NOTE Settings in the printer driver and software program generally override control-panel
settings. Software-program settings generally override printer-driver settings.
Creating and using quick sets
Use quick sets to save the current driver settings for reuse. For example, you can save the page
orientation, print on both sides, and paper source settings in a quick set. Quick sets are available on
most printer-driver tabs. You can save up to 25 Print Task Quick Sets.
NOTE The printer driver might report that 25 Print Task Quick Sets have been defined when
fewer than 25 are visible. Some predefined Print Task Quick Sets, which do not apply to your
product, might be included and are counted in the total number.
To create a quick set
1. Open the printer driver (see 
Gaining access to the printer drivers ).
2. Select the print settings that you want to use.
3. In the  Print Task Quick Sets  box, type a name for the selected settings (for example Quarterly
Report or My Project Status).
4. Click  Save.
ENWW Using features in the printer driver 113
 
						

							
To use quick sets
1.Open the printer driver (see 
Gaining access to the printer drivers ).
2. Select the quick set that you want to use from the  Print Task Quick Sets drop-down list.
3. Click  OK. The product is now set to print according to the saved settings in the quick set.
NOTE To restore printer-driver default settings, select  Default Print Settings from the Print
Task Quick Sets  drop-down list.
Creating and using watermarks
A watermark is a notice, such as Confidential, that is printed in the background of each page of a
document.
To use an existing watermark
1.Open the printer driver (see 
Gaining access to the printer drivers ).
2. From the Effects  tab, click the Watermarks drop-down list.
3. Click the watermark that you want to use.
4. If you want the watermark to appear only on the first page of the document, click  First Page Only.
5. Click  OK. The product is now set to print the watermark that you have selected.
To remove the watermark, click  (none) in the Watermarks  drop-down list.
Resizing documents
Use the document resizing options to scale a document to a percentage of its normal size. You can also
choose to print a document on a different size paper, with or without scaling.
To reduce or enlarge a document
1.Open the printer driver (see 
Gaining access to the printer drivers ).
2. On the Effects  tab, type the percentage by which you want to reduce or enlarge your document.
You can also use the scroll bar to adjust the reduce or enlarge percentage.
3. Click  OK. The product is now set to scale the document to the reduce or enlarge percentage that
you selected.
To print a document onto a different paper size
1. Open the printer driver (see 
Gaining access to the printer drivers ).
2. On the Effects  tab, click Print Document On .
3. Select the target paper size to print on.
4. To print the document on the target paper size without scaling it to fit, make sure that the  Scale to
Fit  option is  not selected.
5. Click  OK. The product is now set to print the document as you specified.
114 Chapter 4   Printing tasks ENWW