Canon I Sensys Mf8280cw User Guide
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0ALJ-042
Sending PC Faxes
IMPORTANT
When is set to , you cannot send faxes from computers.
Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw Only)
You need to enable Department ID Management on the fax driver you are using if Department ID Management is enabled on
the machine. For more information, click [Help] on the fax driver screen.
Setting the Department ID Management
Open a document in an application and display the print dialog box.
How to display the print...](http://img.usermanuals.tech/thumb/14/56282/w64_canon_i-sensys_mf8280cw-user-guide-172.png "Page 173
0ALJ-042
Sending PC Faxes
IMPORTANT
When is set to , you cannot send faxes from computers.
Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw Only)
You need to enable Department ID Management on the fax driver you are using if Department ID Management is enabled on
the machine. For more information, click [Help] on the fax driver screen.
Setting the Department ID Management
Open a document in an application and display the print dialog box.
How to display the print...")
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Attach a cover sheet to the document as necessary. Attaching Cover Sheets to PC Faxes
Click [OK] to send the document.
4
5
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Attach a cover sheet to the document as necessary. Attaching Cover Sheets to PC Faxes
Click [OK] to send the document.
4
5
>Ý>ã>à>Ì>Û>Ì>â>ã>â")
![Page 175
0ALJ-043
Attaching Cover Sheets to PC Faxes
You can attach a cover sheet to the document you are sending. Select a cover sheet from three preset cover sheets in the fax driver, or
create your own custom cover sheets. For more information, click [Help] on the fax driver screen.
Open a document in an application and display the print dialog box.
How to display the print dialog box differs for each application. For more information, see the instruction manual for the
application...](http://img.usermanuals.tech/thumb/14/56282/w64_canon_i-sensys_mf8280cw-user-guide-174.png "Page 175
0ALJ-043
Attaching Cover Sheets to PC Faxes
You can attach a cover sheet to the document you are sending. Select a cover sheet from three preset cover sheets in the fax driver, or
create your own custom cover sheets. For more information, click [Help] on the fax driver screen.
Open a document in an application and display the print dialog box.
How to display the print dialog box differs for each application. For more information, see the instruction manual for the
application...")
![Page 176
[Sender] tab
Select the sender items you want to include and enter the information.
[Destination] tab
Select the destination items you want to include and enter the information. Destination names, company names,
department names, and fax numbers specified in the [Sending Settings] tab (Sending PC Faxes) are included on
the cover sheet.
[Logo] tab/[Signature] tab
Specify each setting. The following screen shows an example for when the [Logo] tab is selected.
With/without...](http://img.usermanuals.tech/thumb/14/56282/w64_canon_i-sensys_mf8280cw-user-guide-175.png "Page 176
[Sender] tab
Select the sender items you want to include and enter the information.
[Destination] tab
Select the destination items you want to include and enter the information. Destination names, company names,
department names, and fax numbers specified in the [Sending Settings] tab (Sending PC Faxes) are included on
the cover sheet.
[Logo] tab/[Signature] tab
Specify each setting. The following screen shows an example for when the [Logo] tab is selected.
With/without...")
2Select the document whose log you want to check, and press . /Displays a list of the documents that were sent and received. is displayed when a document was sent or received successfully, and is displayed when a document failed to be sent or received because it was canceled or there was some error. Displays detailed information about the document selected from the list. NOTE: If the column shows a three- digit number This number represents an error code. When an Error Code Appears LINKS TX Result Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) Communication Management Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) RX Result Report (MF8580Cdw / MF8550Cdn / MF8280Cw Only) >Ý>ã>Ý>Ì>Û>Ì>â>ã>â
0ALJ-041 Sending Faxes from Your Computer (PC Fax) You can send fax documents created on your computer application directly from your computer. This feature eliminates the need to print documents for faxing and saves paper. You need to complete some procedures, such as specifying the basic fax settings (Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) ) and installing the fax driver on your computer ( MF Driver Installation Guide ), before using this feature. About the Fax Driver Help Clicking [Help] on the fax driver screen displays the Help screen. On this screen you can see information that is not in the e- Manual, including information about driver features such as registering frequently used settings and how to set up those features. NOTE Depending on the operating system and the version of the fax driver you are using, the fax driver screens in this manual may differ from your screens. >Ý>ã>Þ>Ì>Û>Ì>â>ã>â
0ALJ-042 Sending PC Faxes IMPORTANT When is set to , you cannot send faxes from computers. Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw Only) You need to enable Department ID Management on the fax driver you are using if Department ID Management is enabled on the machine. For more information, click [Help] on the fax driver screen. Setting the Department ID Management Open a document in an application and display the print dialog box. How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using. Select your fax driver, and click [Print]. NOTE: In Windows 8/Server 2012, if you want to send a fax from the Windows Store app, display the charm bar to the right of the screen, and tap [Devices] the machine you are using [Print]. When you send a fax in this way, you can only set some of the fax functions. If the message [The printer requires your attention. Go to the desktop to take care of it.] is displayed, move to the desktop and proceed to step 3. From the [Sending Settings] tab, enter [Destination Name] and [Fax Number], and click [Add to Destination List]. If you need to specify a number to dial an outside line, select [Specify Outside Dialing Prefix] and enter the number in [Outside Dialing Prefix]. The specified number is added to the beginning of the fax number when the machine dials. To make it easier to specify destinations using the Address Book, see Using Registered Destinations . Selecting [Store Sent Fax Information and Image] enables you to store the logs for sending documents and check detailed information of a sent document along with its image, including destinations and number of pages. For more information, click [Help] on the fax driver screen. NOTE: If you have selected [Reenter Fax Number before adding Destination to [Destination List]] in the dialog box that is displayed w hen [Security Settings] of the [Special] tab is clicked, a dialog box for entering the fax number again is displayed when you click [Add to Destination List]. For more information, click [Help] on the fax driver screen. 1 2 3 >Ý>ã>ß>Ì>Û>Ì>â>ã>â
Attach a cover sheet to the document as necessary. Attaching Cover Sheets to PC Faxes Click [OK] to send the document. 4 5 >Ý>ã>à>Ì>Û>Ì>â>ã>â
0ALJ-043 Attaching Cover Sheets to PC Faxes You can attach a cover sheet to the document you are sending. Select a cover sheet from three preset cover sheets in the fax driver, or create your own custom cover sheets. For more information, click [Help] on the fax driver screen. Open a document in an application and display the print dialog box. How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using. Select your fax driver, and click [Print]. Click the [Cover Sheet] tab and specify each setting. [Cover Sheet Attachment] Select [Different Sheet to Each Destination] or [Same Sheet to All Destinations]. [Style] Select a cover sheet from the three preset cover sheets (Template 1 to 3). The layout of the selected cover sheet is displayed in the image on the left. [Items to Include] Displays items that are to be included on a cover sheet. To change the items to be included, click [Settings]. 1 2 3 >Ý>ã>á>Ì>Û>Ì>â>ã>â
[Sender] tab Select the sender items you want to include and enter the information. [Destination] tab Select the destination items you want to include and enter the information. Destination names, company names, department names, and fax numbers specified in the [Sending Settings] tab (Sending PC Faxes) are included on the cover sheet. [Logo] tab/[Signature] tab Specify each setting. The following screen shows an example for when the [Logo] tab is selected. With/without logos or signatures Select [Print with Logo] or [Print with Signature] if you want to include logos or signatures on the cover sheet. Have the bitmap files for logos or signatures ready beforehand. Location of logos or signature filesSpecify the location where logos or signatures files are saved. Click [Browse] to locate the file you are using for logos or signatures. Size and position of the specified logos or signaturesAdjust the size and position of the specified logos or signatures while checking the image displayed on the left. [Details] tab >Ý>ã>â>Ì>Û>Ì>â>ã>â
If you want to insert an attention note, select [Insert Attention Note] and select a note from the [Attention Note] drop -down list. Attention notes such as "Urgent" and "Confidential" are available. You can also enter characters directly in [Attention Note] instead of selecting a note from the list. You can also add comments in [Comment to Include]. Click [Preview] to check the contents of the cover sheet, and if everything is correct, click [OK]. To modify the contents, perform the steps from 3 again. The specified cover sheet is attached to the fax when the fax is sent. [Include Number of Sheets to Send]Select this check box if you want to include the number of sheets that you are going to send in the cover sheet and specify the number of sheets in [Number of Sheets to Send]. The number of sheets to send is not counted automatically. The value specified here is included in the cover sheet. [Include Title]Select this check box if you want to add a title to the cover sheet and enter the title in [Title]. 4 5 >Ý>ã>ã>Ì>Û>Ì>â>ã>â
0ALJ-044 Using Address Book Once you register frequently used destinations for PC faxes in the Address Book, you can easily specify destinations whenever you send PC faxes. Also, Address Book data in CSV format created on applications such as Microsoft Excel can be imported into the machine, or the Address Book data can be exported to a file for use on other fax machines or applications. NOTE You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as a user who has permission to access the folder, or change the save location of the Address Book. Changing Location to Save Address Book Data >Ý>ã>ä>Ì>Û>Ì>â>ã>â
0ALJ-045 Registering Destinations This section describes how to register destinations in the Address Book for PC faxes. You can select single destinations from among those registered in the Address Book to make one group destination (Group Dial), which is useful when sending to multiple destination s at once. Registering Destinations Registering Multiple Destinations as One Destination (Group Dial) NOTE A total of 6,000 destinations can be registered: 3,000 for single destinations and 3,000 for group destinations. You can select and combine registered group destinations and register them as separate group destinations. You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as a user who has permission to access the folder, or change the save location of the Address Book. Changing Location to Save Address Book Data Open the printer folder. Displaying the Printer Folder Right-click your fax icon and click [Printing preferences]. Click the [Edit Address Book] tab [Add Person]. NOTE: To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete]. Registering Destinations 1 2 3 >Ý>ã>å>Ì>Û>Ì>â>ã>â
Specify each setting and click [OK]. Address Enter the recipient name, company name, and department name. [Fax Number] Enter the fax number(s). Hyphens can be inserted between numbers as necessary. If you want to add explanations of the uses for the fax numbers, such as "Home" or "Office", enter them in [Description]. [Notes] Enter comments as necessary. Open the printer folder. Displaying the Printer Folder Right-click your fax icon and click [Printing preferences]. Click the [Edit Address Book] tab [Add Group]. Registering Multiple Destinations as One Destination (Group Dial) 4 1 2 3 >Ý>ä>Ü>Ì>Û>Ì>â>ã>â