Brother MFC 295CN User Manual
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Section II FaxII Sending a Fax28 Receiving a Fax35 Telephone Services and External devices41 Dialing and storing numbers52 Printing Reports55
28 5 Entering Fax mode5 Press (Fax) to enter Fax mode. While the machine is scanning the document, the LCD will show the new job number and the memory available.The number of pages you can scan into the memory will vary depending on the data that is printed on them. Faxing from the ADF (MFC-295CN only)5 aMake sure you are in Fax mode . bPlace the document face down in the ADF. (See Using the ADF (MFC-295CN only) on page 18.) cEnter the fax number using the dial pad, Speed Dial or Search. dPress Black Start or Color Start. Note • To cancel, press Stop/Exit. • If you send a black & white fax when the memory is full it will be sent in real time. Faxing from the scanner glass5 You can use the scanner glass to fax pages of a book one at a time. The document can be up to Letter or A4 size. You cannot send color faxes with multiple pages. Note (MFC-295CN only) Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. aMake sure you are in Fax mode . bPlace your document face down on the scanner glass. cEnter the fax number using the dial pad, Speed Dial or Search. dPress Black Start or Color Start. „If you press Black Start, the machine starts scanning the first page. Go to stepe. „If you press Color Start, the machine starts sending the document. eWhen the LCD asks you Next Page? do one of the following: „To send a single page, press 2 to choose No(Dial) (or press Black Start again). The machine starts sending the document. „To send more than one page, press1 to choose Yes and go to stepf. Sending a Fax5
Sending a Fax 29 5 fPlace the next page on the scanner glass. Press OK. The machine starts scanning the page. (Repeat stepse and f for each additional page.) Setting the scanner glass size for faxing5 When documents are A4 size, you need to set the scan size to A4. If you do not, the bottom portion of the faxes will be missing. aMake sure you are in Fax mode . bPress Menu, 2, 2, 0. cPress aorb to choose A4. Press OK. dPress Stop/Exit. Color fax transmission5 Your machine can send a color fax to machines that support this feature. Color faxes cannot be stored in the machine’s memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off). Canceling a fax in progress5 If you want to cancel a fax while the machine is scanning, dialing or sending, press Stop/Exit. Broadcasting (Black & White only) 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. aMake sure you are in Fax mode . bLoad your document. cEnter a number. Press OK. You can use either a Speed Dial, a Group or a manually entered number using the dial pad. dRepeat stepc until you have entered all the fax numbers to be included in the broadcast. ePress Black Start. Note • If you did not use up any of the numbers for Groups, you can broadcast faxes to as many as 90 different numbers. • The machine’s available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access. • If the Out of Memory message appears, press Stop/Exit to stop the job. If more than one page has been scanned, press Black Start to send the portion that is in the machine’s memory.
Chapter 5 30 Canceling a Broadcast in progress5 aPress Menu, 2, 4. The LCD will show the Broadcast job number followed by the fax number (or name) being dialed (for example, #001 0123456789). bPress OK. The LCD will show the following message: #001 0123456789 1.Clear 2.Exit cPress 1 to cancel the fax number being dialed. The LCD will then show the following messages: Broadcast#001 1.Clear 2.Exit dTo cancel the Broadcast, press 1. ePress Stop/Exit. Additional sending operations 5 Sending faxes using multiple settings5 When you send a fax you can choose any combination of these settings: resolution, contrast, scan size, overseas mode and real time transmission. aMake sure you are in Fax mode . bLoad your document. cChoose a setting you want to change in the Setup Send menu (Menu, 2, 2). Press OK. dChoose the option you want for the setting. Press OK. eDo one of the following: Other Settings 1.Yes 2.No „Press 1 to change another setting. „Press 2 when you have finished choosing your settings. fSend the fax as usual.
Sending a Fax31 5 Contrast5 If your document is very light or very dark, you may want to change the contrast. For most documents the default setting Auto can be used. It automatically chooses a suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document. aMake sure you are in Fax mode . bLoad your document. cPress Menu, 2, 2, 1. dPress aor b to choose Auto, Light or Dark . Press OK. Note Even if you choose Light or Dark , the machine will send the fax using the Auto setting in any of the following conditions: • When you send a color fax. • When you choose Photo as the Fax Resolution. Changing fax resolution5 The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes. To change the fax resolution for the next fax 5 aMake sure you are in Fax mode . bLoad your document. cPress Fax Resolution then a or b to choose the resolution. Press OK. To change the default fax resolution5 aMake sure you are in Fax mode . bPress Menu, 2, 2, 2. cPress aor b to choose the resolution you want. Press OK. Note You can choose four different resolution settings for black & white faxes and two for color faxes. If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine setting. Black & White Standard Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.Fine Good for small print or artwork and transmits slower than Fine resolution. Photo Use when the document has varying shades of gray or is a photograph. This has the slowest transmission. Color StandardSuitable for most typed documents. Fine Use when the document is a photograph. The transmission time is slower than Standard resolution.
Chapter 5 32 Dual Access (Black & White only)5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. The number of pages you can scan into the memory will vary depending on the data that is printed on them. Note If the Out of Memory message appears while scanning a document, press Stop/Exit to cancel or Black Start to send the scanned pages. Real Time Transmission5 When you are sending a fax, the machine will scan the document into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialing and sending. Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents or Next Fax Only for the next fax only. Note • In Real Time Transmission, the automatic redial feature does not work when you are using the scanner glass. • If the memory is full, faxes from the scanner glass cannot be sent until you clear some of the memory. • (MFC-295CN) If the memory is full and you are sending a black and white fax from the ADF, the machine will send the document in real time (even if Real Time TX is set to Off). Sending in real time for all faxes5 aMake sure you are in Fax mode . bPress Menu, 2, 2, 3. 3.Real Time TX Realtime TX:On cPress aorb to choose Realtime TX:On or Realtime TX:Off. Press OK. Sending in real time for the next fax only 5 aMake sure you are in Fax mode . bPress Menu, 2, 2, 3. cPress aorb to choose Next Fax Only. Press OK. dPress aorb to choose Next Fax:Off or Next Fax:On. ePress OK. Note In real time transmission, the automatic redial feature does not work when you are using the scanner glass.
Sending a Fax 33 5 Overseas Mode5 If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. aMake sure you are in Fax mode . bLoad your document. cPress Menu, 2, 2, 4. dPress aorb to choose On (or Off). Press OK. Checking and canceling waiting jobs5 You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.) aPress Menu, 2, 4. Any waiting jobs appear on the LCD. bPress aorb to scroll through the jobs and choose the job you want to cancel. Press OK. cDo one of the following: „Press 1 to cancel it. „Press 2 to exit without canceling. dRepeat stepsb and c for each job you want to cancel. eWhen you are finished, press Stop/Exit. Sending a fax manually5 Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. aMake sure you are in Fax mode . bLoad your document. cPick up the handset of the external telephone or press Hook and listen for a dial tone. dDial the fax number you want to call. eWhen you hear the fax tone, press Black Start or Color Start. „If you loaded the document on the scanner glass, press 1 to send the fax. 1.Send 2.Receive fIf you picked up the handset of the external telephone replace it.
Chapter 5 34 Sending a fax at the end of a conversation5 At the end of a conversation you can send a fax to the other party before you both hang up. aAsk the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up. bMake sure you are in Fax mode . cLoad your document. dPress Black Start or Color Start. „If you loaded the document on the scanner glass, press 1 to send the fax. 1.Send 2.Receive eReplace the handset of the external telephone. Out of Memory message5 If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start or Color Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation. Note If you do not want to delete your stored faxes to clear the memory, you can change the setting to send the fax in real time. (See Real Time Transmission on page 32.)
35 6 6 Receive modes6 Choosing the Receive Mode6 The diagram below will help you choose the correct Receive Mode. For more detailed information on the receive modes see Using receive modes on page 37 and Receive Mode settings on page 38. Receiving a Fax6 Will you be using a Distinctive Ring number for receiving faxes? Brother uses the term Distinctive Ring but different telephone companies may have other names for this service, such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call, Data Ident-A-Call, Smart Ring and SimpleBiz Fax & Alternate Number Ringing. (See Distinctive Ring on page 42 for instruction on setting up your machine using this feature.) Will you be using Voice Mail on the same telephone line as your Brother machine? If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. (See Voice Mail on page 41 for instructions on setting up your machine using this service.) Will you be using a Telephone Answering Device on the same telephone line as your Brother machine? Your external telephone answering device (TAD) will automatically answer every call. Voice messages are stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. (See Connecting an external TAD (telephone answering device) on page 45.) Will you be using your Brother machine on a dedicated fax line? Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. (See Fax Only on page 37.) Will you be using your Brother machine on the same line as your telephone? Do you want to receive voice calls and faxes automatically? The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same line. Choose Fax/Tel as your receive mode. (See Fax/Tel on page 37.) Important Note: You cannot receive voice messages on either Voice Mail or an answering machine with the Fax/Tel mode. Do you expect to receive very few faxes? Choose Manual as your receive mode. You control the telephone line and must answer every call yourself. (See Manual on page 37.)
Chapter 6 36 To set the receive mode follow the instructions below:6 aPress Menu, 0, 1. bPress aorb to choose Fax Only, Fax/Tel, External TAD or Manual. Press OK. cPress Stop/Exit. The LCD will show the current receive mode. 1 Current receive mode Fax: Fax Only 12/10 11:53 Fax 12/10 11:53 Fax 1